Executive Assistant

Executive Assistant – BCI Management LLC

Location: Baltimore, MD Area

Reports To: Property Manager

Employment Type: Full-Time

We are seeking a highly organized and proactive Executive Assistant to support daily operations across our portfolio of LIHTC senior housing communities in the Baltimore/Maryland region. The ideal candidate thrives in a fast-paced environment, manages multiple priorities with ease, and brings strong administrative and communication skills.

Administrative Support:

• Manage calendars, schedule meetings, and coordinate appointments with vendors, compliance officers, and property staff.
• Prepare correspondence, reports, and documentation for internal and external stakeholders.
• Organize and maintain digital and physical filing systems for lease agreements, compliance records, and vendor contracts.

Compliance & Documentation:

• Assist with preparation and tracking of LIHTC compliance documentation and annual recertifications.
• Maintain accurate records for audits, inspections, and regulatory requirements.
• Track lease expirations and coordinate renewal processes across properties.

Financial & Project Coordination:

• Process invoices, track expenses, and reconcile vendor payments.
• Support budget tracking and expense reporting for capital projects and energy efficiency initiatives.
• Coordinate with contractors and vendors on renovation and maintenance projects.

Communication & Liaison:

• Serve as a point of contact for residents, vendors, and team members.
• Draft professional communications and follow up on outstanding items.
• Assist with preparation of materials for investor meetings and property reviews.

• 2+ years of administrative or executive assistant experience (property management experience a plus).
• Proficiency in Microsoft Office Suite, especially Excel and Word.
• Familiarity with property management software preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Self-starter who can work independently and anticipate needs.

• Experience with affordable housing or LIHTC compliance.
• Knowledge landlord-tenant regulations.
• Experience coordinating with contractors or managing project timelines.