Facilities Coordinator

Overview

Responsibilities cover conference center setup, catering coordination, facilities management, mail and package handling, office supply requests, maintenance, and related administrative tasks as described below. This description preserves the original content while presenting it in a clean, accessible format.

• Conference Center setup, including accepting food deliveries and set-up
• Coordinate with Portfolio Manager Business Support team on daily catering schedule
• Complete set-ups and clean-ups, requesting additional resources when required
• Ensure requests for physical set-ups are fulfilled in a timely manner and are well communicated
• Work with specific groups on any special events that include catering (freight reservation), set up, clean up, signage, etc.
• Act as the Office Depot point of contact and process all office supply special requests
• Confirm accurate level of approved supplies and toner inventories are on hand and place orders as needed
• Monitor facilities invoices inbox to ensure that all invoices are accounted for and paid for in a timely fashion
• Enter Facilities related PO requests in Oracle (one off requests and Master PO requests)
• Ensure coffee machines are set up and that pantries are ready for start of business every single day
• Schedule preventative maintenance and respond to urgent maintenance calls
• Sort incoming mail for distribution and dispatch outgoing mail
• Log and track all incoming priority packages and deliver to recipients with signature time and date
• Process certified/return receipt packages and deliver to post office

• Skill in providing quality customer service
• Able to prioritize in a fast paced, high pressure, constantly changing environment; good sense of urgency and time management
• Detail oriented; demonstrates thoroughness and strong ownership of work
• Good teammate with a strong willingness to participate and help others, but also the ability to work independently
• Quick learner with excellent communication and interpersonal skills

The estimated base salary range for this position is $50,000 to $100,000, which is specific to New York and may change in the future. Millennium pays a total compensation package which includes a base salary, discretionary performance bonus, and a comprehensive benefits package. When finalizing an offer, we take into consideration an individual’s experience level and the qualifications they bring to the role to formulate a competitive total compensation package.