Office Manager

We are seeking a dynamic and highly organized Office Manager to lead the daily operations.

This role is vital in ensuring smooth administrative workflows, fostering a productive workplace, and supporting team success. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to manage a variety of office functions efficiently. As the Office Manager, you will oversee administrative tasks, coordinate vendor relationships, manage schedules, and support human resources activities to create an inviting and well-organized office space that promotes teamwork and operational excellence.

Under the direction of the Pastor, the Office Manager will oversee the day-to-day administrative operations of the Flemington United Methodist Church (Flemington UMC), manage tasks such as but not limited to maintaining member records, handling correspondences, coordinating events, provide support to the Pastoral staff, and other duties as may be assigned from time to time. The Office Manager is the primary point of contact for visitors and inquiries, while upholding a welcoming and professional atmosphere.

The Office Manager must maintain a professional relationship with the Pastor, Staff, Leadership Council, Ministry Members, congregation and community. The Office Manager must create and maintain a pleasant and safe work environment, ensuring high levels of organizational effectiveness and communication with, and for, the Pastor and ministries of Flemington UMC. The Office Manager must keep in strict confidence information acquired through the duties of this position which may be personal in nature to church members and/or staff.

Ultimately, the Office Manager will ensure the smooth running of the Church office and help to improve Church procedures and day-to-day functions.

• Communication: Creates and distributes newsletters, manages church website and social media, and communicates with church members and visitors.

• Pastoral Support: Assists the Pastor with administrative tasks, and provides support to church staff and congregation.

• Management: Demonstrates commitment and flexibility. Understands his/her leadership style and adapts to meet the needs of the situation. Organizes and locates resources (people, funding, material, support, etc.) to get things done.

• Administrative: Answers telephone calls, manages emails, maintains church calendar, schedules appointments, updates member database, processes mail, prepares and distributes church bulletins.

• Interpersonal: Demonstrates the ability to work well with others. Demonstrates the skills of active listening and openly accepts feedback. Productively engages and resolves interpersonal conflicts. Interacts in a spirit of love. Engages people positively, with a demeanor of optimism.

• Events Coordination: Single point of contact for all church events, building rentals,and volunteers. Coordinates with church event planners.

• Team Orientation: Demonstrates interest, skill, and success in team environments; promotes group goals ahead of personal agenda; proactively offers assistance to other members of the team; accepts support from others; understands and supports the importance of teamwork; shares credit for success with others; takes responsibility for his or her part in team’s missed opportunities.

• Commitment to Excellence: Takes pride in work and strives for excellence to achieve the best possible results. Looks for opportunities to improve work practices, generates ideas for improvement, pays attention to the quality of work, and perseveres when difficulties arise. Tries innovative ways to get things done, considers situations from new perspectives, and evaluates work results for effectiveness.

• Supportive of the mission and goals of Flemington UMC; familiarity with working in a faith-based organization a plus.

• Understanding of church operations and procedures.

• Ability to meet daily/weekly deadlines for the preparation of printed as well as online communications.

• Proficient with Microsoft Office Suite, including Word, PowerPoint, Excel, and Publisher; able to work with church databases.

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