Case Manager

Overview of the Position The U.S. Court of International Trade located in New York, New York is recruiting for the position of case manager. The position reports to the case management supervisor in the clerk’s office. The incumbent monitors and processes the cases of the judges to whom assigned, represents the clerk in matters relating to case administration, attends court proceedings, and records verbatim proceedings of the court.

The incumbent is required to travel to Washington, D.C. and other cities throughout the country, upon need.

• Manage judges’ cases by: calendaring cases and case-related actions; examining all documents submitted in actions assigned to their judges to determine if they conform with the rules of the court and the procedures of the clerk’s office and the individual judge; monitoring the filing of documents and timely responses to judicial orders; arranging and setting dates and times for court proceedings;
  
  and monitoring case progression to include preparing and analyzing reports on judges’ caseloads and keeping chambers informed of case status.
• Prepare, docket, process and serve filings, orders and other case events as needed; perform quality control on all case-related information and events.
• Process appeal-related documents and events.
• Review information relating to pending cases to ensure that all records and reference material adhere to judicial orders, rules of the court and procedures of the clerk’s office, and are available for use by the judge, counsel and the public. Retrieve files, scan, photocopy and certify court documents, as needed.
• Confer with counsel, acting as a liaison between the clerk’s office, judges, counsel and the public. Schedule courtroom proceedings. Serve as the main source of information for counsel and the public on the status of cases, the rules of the court, and the procedures of the clerk’s office and chambers, to ensure that cases proceed smoothly and efficiently. Address telephonic inquiries.
  
  Provide training to counsel, as needed.
• Compute deadlines for case activity in accordance with the judge’s orders or rules of the court. Prepare and transmit filings ready for judicial action to chambers in a timely manner. Assist in preparing correspondence and proposed orders, as needed.
• Maintain and store physical court files, documents, samples and exhibits, and oversee the return, storage or destruction of such items, as appropriate, per the rules of the court, procedures of the clerk’s office or judicial order. Maintain access to confidential documents for appropriately authorized counsel, government agencies, members of the clerk’s office, chambers’ staff and judges.
• Notify supervisor of any unusual circumstances that may require immediate or remedial action.
• Prepare courtrooms for use, attend court proceedings, and assist with the orderly flow of court proceedings. Record court proceedings and create logs of proceedings and participants. Process and maintain exhibits. Swear witnesses. Call the calendar. Perform jury trial functions, as needed. Ensure that recording and videoconferencing equipment is in working order and notify the appropriate staff of any issues. Maintain storage of court proceeding recordings.
  
  Arrange for court reporters, as needed.
• Process orders for transcripts and recordings and maintain CM/ECF access to transcripts. Assist transcribers to ensure accurate transcription of court proceedings.
• Provide any necessary case manager functions for judges while sitting by designation in another court.
• Perform other related duties, as needed.

• High school diploma or equivalent and two years of general experience. General experience is progressively responsible clerical, office or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the position’s duties. Education above the high school level may be substituted for required general experience on a year for year basis.
• Two years of specialized experience. Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical…