Executive Assistant

Job Description Scope

This Executive Assistant role provides administrative support to approximately 3 Executives based in New York City. It requires a highly skilled individual who can manage a complex calendar, a global travel schedule and a busy office. This individual needs to be high energy, able to manage relationships at all levels of the organization, flexible and collaborative.

• Manage calendars; schedule all internal and external meetings and organize conferences
• Coordinate complex international travel arrangements, prepare detailed travel itineraries, coordinate commercial flights, dining, and ground transportation
• Process expense reports; reconcile and track monthly credit card statements and expenditures
• Prepare and process visa applications for international travel
• Perform administrative analyses which require a considerable degree of independent decision making
• Establish, maintain and update filing system for the department
• Create, edit and proofread correspondence
• Review and respond to emails, filing and forwarding as appropriate
• Create presentations in PowerPoint and MS Word
• Create spreadsheets and do basic analysis using MS Excel
• Administer programs, projects, and/or processes as assigned
• Partner with other Assistants and or support other team members as needed

Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.

At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law.

Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.