Program Assistant

For nearly 150 years, The Jewish Board has delivered best‑in‑class mental and behavioral services to more than 45,000 New Yorkers each year. This opportunity allows you to apply your skills, training and compassion to support families, children, teens and adults across the city.

463 7th Ave, New York, NY 10018, US

The Archiving Assistant supports the organization in managing, preserving and retrieving physical and digital records. This role ensures documents are accurately filed, securely stored and easily accessible while following established archiving policies and data‑protection standards.

• Document Management
  • Organize, classify and file physical and digital records according to established systems.
  • Prepare documents for archiving, including labeling, indexing and scanning.
  • Maintain accurate inventories and databases of archived materials.
• Digital Archiving
  • Scan and digitize documents using appropriate equipment and software.
  • Upload and categorize digital files in electronic document management systems (EDMS).
  • Assist with data migration, backup and digital preservation tasks.
• Retrieval Support
  • Respond to file retrieval requests from staff and departments in a timely manner.
  • Track file movement to ensure proper chain‑of‑custody and record control.
  • Refile documents after use, ensuring they are correctly stored.
• Compliance & Quality Control
  • Ensure records management complies with organizational policies and legal regulations.
  • Conduct regular audits to verify accuracy and completeness of archives.
  • Identify and report damaged or deteriorating materials for preservation.
• General Support
  • Assist with organizing archive rooms, storage areas and digital repositories.
  • Update logs, spreadsheets and databases as needed.
  • Provide administrative support to the Records or Archiving Manager.

• Strong organizational and time‑management skills.
• High attention to detail and accuracy.
• Familiarity with filing systems and archiving principles.
• Basic knowledge of digital scanning and document‑management software.
• Ability to handle confidential information responsibly.
• Proficiency in MS Office or similar applications.
• Good communication and teamwork skills.

• High School Diploma or GED Equivalent.

• Experience in records management, library science or administrative support (preferred but not required).
• Knowledge of data protection regulations and retention policies.
• Experience with electronic document management (EDMS).

• Familiarity with Microsoft Office suite of products (Excel, Word, PowerPoint, etc.).
• Ability and willingness to learn new systems and application software.

• Ability to read paper and electronic documents.
• Ability to perform data entry into various computer programs as needed.

• May involve lifting boxes of documents (typically 10–25 lbs / 5–12 kg).
• Work may be split between office, archive room and storage environments.

The Jewish Board delivers innovative, high‑quality, and compassionate mental health and social services to over 45,000 New Yorkers each year. We are committed to building diverse, equitable, and inclusive teams and strongly encourage candidates from historically marginalized backgrounds to apply.

We are an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, veteran status, or any other status protected by applicable federal, state, or local law.