Executive Operations Coordinator OR LOS ANGELES

Gold House is the home of collective power where leaders unite to forge culture for all. We’re the platform where global leaders share access, stories come to life, and businesses ignite—creating opportunities everywhere. We believe building culture requires more than ambition—it demands infrastructure for lasting change: we foster spaces where established and emerging makers gather to amplify their impact; we shape public perceptions by consulting on, investing in, and marketing society-defining media properties;

and we create new economies by backing the boldest entrepreneurs and scaling them internationally.

By fueling unity, visibility, and economic mobility, success becomes our shared world. With roots in Los Angeles, New York City, San Francisco, and Singapore, Gold House operates with the heart of a nonprofit and the scale of a world-class enterprise. We don’t just change culture. We make it.

We are seeking an exceptionally organized and proactive Executive Operations Coordinator to support our executive leadership and ensure smooth day-to-day operations across the organization. This role sits at the intersection of administrative excellence, project coordination, and general operations. You will partner closely with the C‑Suite and Operations Team to streamline workflows, manage priorities, and keep the organization running efficiently. This is an ideal position for someone who thrives in a fast‑paced environment, is solutions‑oriented, and enjoys balancing multiple responsibilities while maintaining impeccable attention to detail.

This role will report into the Senior Manager of Executive Operations & Engagement.

• Manage complex executive calendars, including scheduling, prioritization, and coordination across time zones
• Handle travel planning, logistics, and expense reconciliation for executive leaders
• Prepare meeting agendas, briefing materials, presentations, and follow‑up communications
• Support executive meetings by taking notes, tracking action items, and ensuring tasks stay on schedule
• Serve as a point of contact for internal and external stakeholders on behalf of executives
• Maintain discretion and confidentiality regarding sensitive information

• Support general and network operational workflows and cross‑functional processes to ensure team alignment and efficiency
• Track project timelines, deliverables, and key deadlines for organizational priorities
• Maintain and update internal systems, documentation, and shared resources
• Assist in planning and executing events such as staff meetings, offsites, retreats, and company‑wide gatherings
• Support internal operations with onboarding and offboarding logistics, culture initiatives, and internal communications
• Support network operations with database management, system workflows, and operational efficiencies
• Identify opportunities to streamline processes and improve operational efficiency

• Maintain organized digital filing systems and internal knowledge bases
• Assist in managing organizational dashboards, reports, and metrics tracking
• Support special projects and initiatives as assigned

• Bachelor’s degree required or equivalent work experience
• 2-3 years of experience in administrative support and/or operational functions
• Superior organizational skills and ability to prioritize multiple tasks seamlessly and efficiently with uncompromising attention to detail
• Relentlessly positive, resilient, no‑job‑is‑too‑small attitude for a high‑paced startup environment
• Exceptional interpersonal skills and the ability to build relationships with key stakeholders
• Exceptional communication skills and able to distill high volumes of complex information into a synthesized set of recommendations
• Proficient in Google Suite services, Adobe Acrobat, and ideally other major organizational tools like Hubspot
• Health, dental, vision, and life insurance benefits
• Opportunity to participate in Gold House programs and experiences including VIP film Premieres, Gold Gala, and more.
• Opportunity to define the trajectory of a mission‑driven, fast‑growing, mainstream‑impactful organization

Gold House is an Equal Opportunity Employer and is committed to a diverse and inclusive workplace. We would love to find out more about you as a candidate and do not discriminate in recruitment, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.