Administrative Assistant

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary:
  Regular
• End Date if Temporary:
• Hours Per Week: 35 hours
• Standard
  
  Work Schedule:
• Building:
• Salary Range: $64,350.00 $ 66,000.00

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

The Gertrude H. Sergievsky Center is seeking a highly organized and proactive Administrative Assistant to serve as a key administrative support resource and front-facing representative of the Center. This role is responsible for ensuring smooth daily office operations, providing excellent customer service to visitors and staff, and supporting a variety of administrative and research-related activities.

The Administrative Assistant will manage front desk functions, coordinate office logistics, assist with facilities and space management, and support ongoing projects requiring strong organizational and communication skills. This position plays an essential role in maintaining a professional, efficient, and welcoming work environment.

This is a full-time, fully on-site position that requires consistent and reliable attendance.

• Greet and assist all visitors at the front desk in a professional and welcoming manner.
• Answer, screen, and route incoming calls and messages.
• Manage office supply inventory, including water deliveries, printer maintenance, toner, and coffee/tea restocking.
• Process and distribute mail, packages, courier deliveries, and e-faxes.
• Handle key card access requests, key distribution, conference room scheduling, and maintain front desk organization.
• Coordinate with Facilities and Housekeeping to support space maintenance, including submitting facilities work orders.
• Perform additional administrative tasks and responsibilities as assigned.

• Bachelor’s degree or equivalent in education and experience.

• Strong verbal and written communication skills.
• Excellent attention to detail with strong organizational and multitasking abilities.
• Demonstrated customer service orientation and ability to collaborate effectively within a team.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Microsoft Teams, Zoom, and One Drive.
• Relevant administrative experience.

• This position is full-time and fully on-site.
• Regular and punctual attendance is required to ensure smooth daily operations.
• Ability to manage multiple competing priorities in a fast-paced environment.
• Demonstrated discretion and professionalism when handling confidential information.

Columbia University is committed to the hiring of qualified local residents.