OFFICE Manager; Part Time ; In Office M-F

Office Manager (Part-Time) — Best-performing title:
Office Manager About The Opportunity

A fast-paced professional services team based in New York City serving US customers and internal teams. We deliver high-touch administrative, facilities, and operational support to ensure a productive, welcoming in-office experience for staff and visitors. This is a part-time, on-site role (M–F) for a hands-on Office Manager who thrives in a small-team environment.

• Oversee day-to-day front-desk and reception activities: greet visitors, manage incoming calls and mail, and maintain a professional office environment.
• Manage facilities and vendor relationships: coordinate cleaning, maintenance, supplies procurement, and vendor scheduling to keep the office running smoothly.
• Administer office systems and tools: maintain shared calendars, book meeting rooms, manage Slack channels, and support Google Workspace/Microsoft 365 administration tasks.
• Handle basic financial and administrative tasks: process invoices, coordinate expense reports, and liaise with accounting for timely reconciliations.
• Coordinate office logistics for meetings and events: set up AV, catering, and materials for internal and client-facing sessions.
• Maintain office inventory and workspace standards: track supplies, manage onboarding/offboarding logistics, and support health & safety protocols.

Must-Have

• Proven experience managing an in-office workspace or frontline administration function
• Comfortable with Google Workspace and Microsoft 365 (calendar, Gmail/Outlook, Drive/One Drive)
• Familiarity with Quick Books or similar basic bookkeeping tools
• Experience coordinating vendors and facilities services
• Proficiency with Slack or other team communications platforms
• Ability to work on-site in New York City Monday–Friday (part-time schedule)

Preferred

• Experience with office-management tools or task platforms (Asana, Trello, or equivalent)
• Previous event coordination for internal meetings or client gatherings
• Basic knowledge of expense reporting workflows and invoice processing

• Part-time, on-site role offering predictable weekday hours and a collaborative small-team environment
• Competitive hourly compensation and commuter-friendly NYC location
• Opportunity to shape office operations and implement process improvements

Candidates must be authorized to work in the United States and be available to work on-site in New York City Monday through Friday. We welcome organized, proactive professionals who take ownership of creating a clean, efficient, and welcoming office experience.