Executive Assistant to Sr Leadership; Startup Private Equity Firm

Executive Assistant to Sr Leadership (Startup Private Equity Firm)

A well-established private equity firm is seeking a proactive Executive Assistant / Office Manager to provide high-level administrative and operational support to the senior leadership team while overseeing the day-to-day management of the firm’s New York office. This role combines executive-level support with ownership of office operations, making it ideal for a resourceful professional who thrives in a fast‑paced, high‑performance environment.

The ideal candidate has 5+ years of experience supporting senior executives within private equity, investment management, or financial services, and is adept at balancing executive support, team coordination, and operational oversight with discretion and professionalism.

• Provide dedicated administrative support to senior partners and executives, including complex calendar management, travel coordination, and meeting logistics
• Prepare and edit correspondence, presentations, and meeting materials with a high level of accuracy and polish
• Manage priorities, track follow‑ups, and ensure timely execution on key deliverables
• Coordinate investor and portfolio company meetings, conferences, and events, both domestic and international
• Handle confidential information with sound judgment and discretion

• Oversee daily office operations, including facilities, vendors, and supplies to ensure a professional and efficient work environment
• Serve as primary point of contact for the firm’s external vendors and building management
• Support onboarding and offboarding processes for employees and contractors
• Manage expense reports, invoice processing, and budget tracking related to office operations
• Coordinate internal events, team meetings, and firm‑wide communications
• Identify and implement process improvements to enhance efficiency and organization across the office

• Minimum 5 years of experience in an Executive Assistant or Office Management role within private equity, investment management, or financial services
• Exceptional organizational and multitasking skills; able to anticipate needs and manage shifting priorities
• Strong written and verbal communication abilities, with a professional and polished presence
• High level of integrity, discretion, and confidentiality in handling sensitive matters
• Proficient in Microsoft Office Suite; experience with expense and travel management systems preferred
• Hands‑on, proactive, and resourceful with a “no task too small” mentality
• Ability to work both independently and collaboratively in a small, fast‑paced office environment

• Base salary: $120,000 – $160,000 (commensurate with experience)
• Annual discretionary bonus
• Comprehensive medical, dental, and vision insurance
• 401(k) with employer contribution
• Generous paid time off and firm holidays
• Opportunity to take ownership of office operations and contribute to a high‑caliber, collaborative team