Facilities Coordinator
Listed on 2026-01-17
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Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management
A mid-sized Private Equity firm in Midtown is seeking a Facilities Coordinator. This individual will contribute to the administration team and act as the primary facilities contact for the firm. This could include, but is not limited to – office maintenance, security, mailroom, concierge, reception, records, and conference areas.
This firm offers fantastic stability and work life balance. This position requires prior facilities experience and a Bachelors degree.
Job Responsibilities:
- Respond and follow up appropriately to reports of facilities issues and any email tickets.
- Make sure kitchen is stocked in the morning with coffee, fresh fruits, breads, etc
- Manage inventory weekly of office supplies, restroom supplies, and kitchen items.
- Ensure cleanliness and presentability in public areas – including and not limited to reception, conference rooms, restrooms and kitchen area
- Assist in maintenance inspections of facilities for safety hazards and regulation requirements.
- Maintain and organize storage spaces, and printer stations
- Assist with set up and clean up for client meetings, staff meetings, receptions, and special events – including catering and tables used for events
- Maintain facility related spreadsheets and databases as needed.
- Assist in troubleshooting and maintenance for postage meters, copy machines and other office equipment.
- Sort and distribute mail and deliver packages, as well as run errands, assist with pickups and deliveries, courier case documents, ensure confidentiality of materials.
- Assist with ordering, assembling, and moving office furniture as needed.
- Provide general assistance to Head of Administrative & Facilities.
Job Requirements:
- At least 1 year of facilities experience
- Attention to detail and a team player attitude required
- Experience in a corporate environment required
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