Executive Coordinator

WHAT WE DO MATTERS:

At The Knot Worldwide, we champion celebration - and that starts with celebrating our people. Our employees are passionate dreamers, thoughtful doers, and lifelong learners who power meaningful moments for millions around the world. We’re united by authentic connection, shared purpose, and a deep commitment to the global community we serve. Here, flexibility and belonging go hand in hand with high performance.

Driven by our core values, we believe the best ideas come from empowered teams: those who consistently collaborate with intention to design solutions, spark ideas, and drive impact. Our people are at the heart of our success.

This role provides primary leverage to the CEO’s Director, Executive Operations, with a major focus on CEO calendar hygiene, travel logistics, and day-to-day executive operations support. The Executive Coordinator is an essential member of the Executive Operations team, providing in-person support to senior leadership and ensuring the smooth, efficient functioning of the NYC office. This role is ideal for someone highly organized, service-oriented, and eager to develop foundational experience in executive support, office operations, and cross-functional coordination.

Executive & In-Office Support:

• Provide hands-on, in-office (NYC) support to senior leadership, including running errands, greeting and hosting guests, coordinating meals, and managing deliveries.
• Assist with personal tasks for the CEO, such as scheduling appointments, arranging travel, building itineraries, coordinating with internal hosts/external counterparts, handling family schedule coordination, and supporting other administrative tasks as needed.
• Support booking events, vendor coordination, and out-of-office errands.
• Complete expense reporting, invoice processing, and other routine administrative workflows.

Office Administration:

• Coordinate conference room bookings and manage related technology setup and troubleshooting.
• Partner with the Office Manager to organize and execute in-office events for the Executive Team and Senior Leadership (e.g. meals and team gatherings), including assisting with setup and breakdown.
• Provide ad-hoc in-person support to visiting executives and senior leadership, including booking desks, ensuring easy entry, and procuring needed supplies.

Calendar & Scheduling Support:

• Manage and maintain calendars for senior leadership (SVP and above), including prioritizing meetings, resolving conflicts, and ensuring schedule alignment.
• Coordinate pre-reads, decks, and briefing notes; ensure materials are delivered on time and in the right format.
• Provide cross-coverage for C-level executives’ calendars during absences or high-volume periods.

• 1–2 years of administrative, operations, hospitality, or customer service experience preferred; internships or campus leadership experience also welcome.
• Strong organizational and time-management skills with a proactive, resourceful approach and detail-oriented nature.
• Exceptional communication skills (written and oral) and a willingness to work with all levels of stakeholder, from building staff to the CEO.
• Ability to handle confidential information with discretion and integrity. Excellent executive-facing judgment.
• Comfortable running errands, handling physical office tasks, and interacting with external guests and senior executives. No task is too small!
• Flexibility to be responsive to time-sensitive asks on evenings or weekends, as well as business needs related to international time zones.
• Proficiency with Google Suite, Slack, Smart Sheet, Coupa, Navex, and Envoy a plus.

At The Knot Worldwide, we believe you are more than a resume and invite you to go for it, take the leap of faith, and apply for this job. Together, we have an incredible opportunity to make it even easier for our customers to plan life’s most meaningful moments and for our small business owners to grow and scale. We would love to have you with us on our journey.

• Commit to our customers: You act as one team on behalf of our customers. You lead with head and…