Reception Administrative Assistant

Insight Executive Solutions provided pay range

This range is provided by Insight Executive Solutions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$45,000.00/yr - $50,000.00/yr

Our client is a Construction Company based in Queens - they are seeking a Reception Administrative Assistant to join their team

Under the direction of the Accounting Manager
, the Reception Administrative Receptionist will be responsible for professionally greeting visitors, providing accurate information and assistance, answering and directing incoming telephone calls, and performing general administrative duties as needed, in accordance with company policies and procedures.

Hours will be 9am-5pm Monday to Friday, and salary is circa $50k plus benefits

• Take detailed messages and deliver in a timely fashion as appropriate.
• Screen calls as directed.
• Maintain a neat and welcoming front office.
• Purchasing kitchen and Office supplies.
• Maintaining a clean and organized Kitchen- i.e. Refrigerator and Pantry.
• Sort, post, distribute, and prepare all incoming/outgoing mail.
• Record and type Staff & Management Meeting Minutes, and all general correspondence.
• Perform administrative work as directed to include typing and filing projects, faxing correspondence, maintaining copies of files, updating phone lists and procedure manuals, etc.
• Assist Accounting with Billing; entering Vendor Invoices, updating project Spreadsheet Tracker.
• Sort and Distribute weekly Paychecks.
• Maintain accurate spreadsheet of employee attendance and PTO.
• Collect credit card receipts.
• Request, update and furnish required COI’s.
• Monitor and maintain company Vehicle status (registration renewal, inspections, etc).
• Monitor company cellphone usage.
• Monitor reception email linked to website info email for inquiries and forward accordingly.
• Assist PMs and Estimators with any administrative documents (creating/typing Estimates), reports, and project related tasks.

The requirements listed below are representative of the knowledge, skill and/or ability required. Knowledge of Quick Books a must. Knowledge of COI’s. Excel spreadsheets and formulas. Word documents and Google sheets. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Requires an associate degree and minimum 2 years related experience; or an equivalent combination of education and experience.

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Requires the ability to operate a wide variety of standard office equipment, such as a computer and keyboard, a calculator, telephone, FAX, photocopier, etc.

Associate

Full-time

Accounting/Auditing and Administrative

Staffing and Recruiting

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