Administrative​/Workplace Specialist

Seniority level

Mid‑Senior level

Full‑time

Administrative

Advertising Services

• Serve as the point person for maintenance, mailing, supplies, equipment, bills, errands, and shopping
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers, and office lease
• Manage office G&A budget, ensuring accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees’ queries regarding office management issues (e.g., stationery, hardware, and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering, and security services
• Plan in‑house or off‑site activities such as parties, celebrations, and conferences

• High school diploma
• Very good organizational and multi‑tasking abilities
• Excellent communication skills
• Very good knowledge of MS Office
• A fast typist with knowledge in stenography and taking dictations
• Working knowledge of office devices and processes
• Familiarity with definição de office procedures and basic accounting principles
• Proven experience as office clerk or other clerical position

• 3 - 5+ years of experience working as an Administrative and/or Workplace Specialist
• Experience with employee engagement, event planning, inventory management, ticketing system, and hospitality
• Experience handling vendor management (including construction) and office moves
• Experience using Slack & Google Suite
• Self‑starter who has high attention to detail and takes initiative
• Someone who has worked in the Tech/SaaS space would be highly preferred

$40 - $45 /hour Pay Rate