Administrative Assistant​/Project Coordinator

ADMINISTRATIVE ASSISTANT/PROJECT COORDINATOR - $85-110K Base pay range

$85,000.00/yr - $/yr

Global firm has an excellent opportunity to join their collaborative environment in a role supporting the CTO and team with administrative support and project coordination. This position is perfect for a motivated, efficient, and detail-oriented individual with strong communication skills.

• Provide administrative assistance to the CTO and their Chief of Staff.
• Coordinate senior leadership team’s calendars, including scheduling appointments, arranging meetings, and anticipating needs.
• Assist with drafting presentation and briefing materials.
• Submit and receive purchase orders, coordinating renewals and vendor follow-ups as needed.
• Maintain data and project updates for internal check-ins and coordination with other teams; assist with project reporting and communication with all parties involving deadlines, deliverables, status updates, and the like.
• Manage the IT contracting process including coordination with the legal team and facilitating document review across necessary parties.
• Assist with planning and coordination of team events occasionally.
• Provide back‑up admin support to other team members as required.
• Work on special projects as assigned.

• Bachelor’s degree or equivalent experience strongly preferred.
• Minimum of 3 years of experience in an administrative or project coordinator role (or one that combines both) working in a fast‑paced environment.
• Exceptional organization, project management, and time‑management skills.
• Outstanding interpersonal and communication skills, both verbal and written.
• Strong technical skills; proficiency in MS Office Suite (specifically Outlook, Word, Excel, and PowerPoint).

• Associate

• Full‑time

• Administrative

• Non‑profit Organizations