Grants Administrator

Base Pay Range

$85,000.00/yr - $95,000.00/yr

New York City (Hybrid – 3 days in office)

Our client is seeking a detail-oriented, globally minded Grants Administrator / Grants Portfolio Manager to manage and oversee a diverse portfolio of grants funded by corporate donors. This role is primarily administrative and operational in nature, with a strong emphasis on grants lifecycle management, compliance, reporting, and cross-functional coordination.

This is not a frontline fundraising or development role. Instead, the position plays a critical role in ensuring grant funds are managed accurately, efficiently, and in alignment with donor requirements and organizational priorities.

• Manage the full lifecycle of a portfolio of corporate-funded grants, from award acceptance through close-out
• Maintain accurate grant records, documentation, and reporting schedules
• Track grant deliverables, milestones, and financial requirements to ensure compliance

• Serve as a key point of contact for internal stakeholders and corporate donors on grants administration matters
• Coordinate with finance, programs, and legal teams to ensure timely reporting and appropriate fund utilization
• Support preparation and submission of grant reports, amendments, and renewals

• Ensure adherence to donor guidelines, contractual obligations, and internal policies
• Maintain and update grants management systems and databases
• Support audits and internal reviews related to grant funding

• Identify opportunities to streamline grants administration processes and improve reporting efficiency
• Contribute to best practices in grants management across a global portfolio

• 5–7 years of experience in grants administration, grants management, or grants portfolio management
• Demonstrated experience working with corporate donors and managing funded grants
• Strong administrative and organizational skills with exceptional attention to detail
• Proven ability to manage multiple grants and deadlines simultaneously
• Comfort working in a globally oriented or international context
• Proficiency with grants management systems and Microsoft Office (Excel required)

• Experience in a foundation, nonprofit, NGO, or mission-driven organization
• Exposure to international or cross-border grantmaking

Associate

Full-time

Administrative