Jr. Executive Assistant to CEO of Midtown Hedge Fund

Position: Jr. Executive Assistant to Support CEO of Midtown Hedge Fund
Location: New York

Jr. Executive Assistant to Support CEO of Midtown Hedge Fund BCL Search, Inc.
• New York, NY, United States

Our client, a leading boutique hedge fund, is seeking a smart, nimble, and highly detail‑oriented Jr. Executive Assistant to support the Chief Executive Officer and his family. This is a high‑touch, deeply involved role that blends traditional C‑suite support with personal assistance, household management, philanthropic coordination, and oversight of the family's art collection.

The ideal candidate brings 2‑5 years of EA/PA or administrative experience, strong academic credentials, exceptional judgment, and a calm, composed demeanor paired with a highly precise, detail‑driven work style. This role requires someone who is intellectually sharp, proactive, resourceful, and comfortable creating order and structure in a fast‑paced, high‑expectation environment. You will serve as a trusted right hand to the CEO—managing complex workflows, sensitive personal matters, and ensuring seamless support across all aspects of his business and personal life.

Responsibilities

• Manage the CEO’s complex calendar, priorities, and daily workflow.
• Coordinate domestic and international travel, preparing detailed itineraries and ensuring seamless logistics.
• Serve as a primary liaison for internal and external stakeholders.
• Anticipate needs proactively, staying several steps ahead of the CEO at all times.

Personal Support & Household Operations

• Provide direct PA support to the CEO and his wife, including scheduling, appointments, errands, gifting, and vendor coordination.
• Liaise with household staff, family office partners, and external vendors to maintain smooth personal and home operations.
• Manage insurance renewals, household contracts, purchasing, inventory, and organizational systems.

Philanthropy & Foundation Coordination

• Support the family’s philanthropic and foundation commitments, including scheduling, documentation, research, and follow‑up.
• Coordinate communication with foundation staff, board members, and external partners.

Art Collection Management

• Assist with purchasing, cataloging, and maintaining records related to the family’s art collection.
• Coordinate logistics, transportation, storage, insurance, and appraisals.
• Maintain meticulous inventories and ensure accuracy across all art‑related documentation.

Operations & Problem Solving

• Build structure in areas where processes are not yet established; streamline workflows and enhance overall efficiency.
• Triage and resolve time‑sensitive issues with discretion and sound judgment.
• Remain flexible, steady, and solution‑oriented, stepping into whatever is needed—large or small.

Requirements

• Bachelor’s degree required; strong academic background preferred.
• 2‑5 years of EA/PA or administrative experience supporting a senior executive or UHNW family.
• Highly intelligent, polished, and capable of independent problem‑solving.
• Extraordinary attention to detail and a proactive, anticipatory approach.
• Strong communication skills and ability to build trust quickly with the CEO, his family, staff, and external partners.
• Comfortable balancing high‑level executive support with hands‑on personal responsibilities.
• Discreet, professional, emotionally intelligent, and able to maintain strict confidentiality.
• Experience with art collections, insurance, foundations, or UHNW operations is a strong plus.
• Able to remain calm and composed in a fast‑paced, high‑expectation environment.

Hours

Full‑time, 5 days per week onsite in the New York office; flexibility required for occasional after‑hours needs.

Salary

$100K–$150K base + discretionary bonus + excellent benefits.

Why This Is an Exciting Opportunity

This is a rare opportunity to partner directly with the CEO of a prominent hedge fund while gaining exposure to philanthropy, art management, and UHNW family operations. For a bright, polished, and ambitious EA, this role offers meaningful responsibility, deep trust, and the chance to become an indispensable member of the CEO’s inner support team.

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