Legal Administrative Assistant

Job Title
:
Legal Administrative Assistant

Industry
:
Legal Services (Law Firm)

Location (city, state):
New York, NY - Onsite

Assignment Type
:
Direct Hire

Pay
: $70,000–$100,000 annually, based on experience

Work Schedule
:
Full-time, Monday–Friday | Onsite, 5 days per week

Benefits
:
This position is eligible for medical, dental, vision, and 401(k).

Addison Group is partnering with one of our clients, a highly respected organization within the legal services space, to identify an experienced Administrative Assistant. Our client is known for its fast-paced, professional environment and for supporting complex, high-level legal work with exceptional administrative talent.

Our client is seeking a seasoned Administrative Assistant to provide comprehensive support to senior legal leadership and their teams. This role requires a high level of independence, strong attention to detail, and the ability to manage competing priorities in a demanding environment. The ideal candidate is proactive, polished, and experienced in supporting attorneys within a large law firm setting.

• Provide day-to-day administrative support to senior attorneys and assigned legal teams
• Independently manage an active assignment desk with minimal oversight
• Act as a point of contact and gatekeeper for attorney schedules and priorities
• Coordinate internal and external meetings, including client meetings, conferences, and project-related sessions
• Maintain calendars and ensure timely follow-ups on action items and deadlines
• Partner with legal, finance, and business support teams to facilitate documentation and workflow
• Track key milestones, maintain checklists, and monitor timelines related to ongoing matters
• Draft, edit, and prepare correspondence, presentations, and reports
• Arrange domestic and international travel, including required documentation
• Enter attorney time and process reimbursable expenses accurately
• Support billing activities, including invoice preparation, payment tracking, and coordination with billing teams
• Assist with year-end administrative tasks and ongoing collections support
• Build working knowledge of assigned practice groups and internal processes

• Prior experience supporting attorneys in a large law firm environment
• Strong proficiency with Microsoft Office and experience with legal or financial systems (Aderant is a plus)
• Exceptional organizational skills with the ability to manage multiple priorities
• Confident communicator who is articulate and professional in all interactions
• Self-starter mentality with the ability to anticipate needs and follow through consistently
• Bachelor’s degree highly preferred; relevant experience may be considered in lieu of a degree
• Demonstrated stability in work history is strongly preferred

• Position is open due to an upcoming retirement
• Supporting multiple attorneys and associates within a collaborative team structure
• Start date targeted for late January
• Overtime eligible as business needs require

• Competitive compensation within a wide market range
• Opportunity to support high-level legal professionals
• Long-term stability within a well-established organization
• Exposure to complex legal matters and professional growth opportunities

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.