Program Specialist

Job Title:

Program Specialist

Duration: 6+ months contract with high possibility for extension

Location:

Phoenix, AZ - Onsite

Travel: 50% travel required. Candidate will be driving own car and reimbursed for mileage. Travel may be required between up to four sites:
Phoenix/Glendale/Goodyear/Mesa.

• We are looking for a highly organized and detail-driven Program Specialist to play a key role in the planning, execution, and coordination of vital programs and initiatives.
• The ideal candidate is a quick learner with strong proficiency in Microsoft Office Suite—particularly SharePoint, Adobe Acrobat, Excel, and Word—and is comfortable navigating a variety of digital tools.
• A sharp eye for detail, a proactive mindset, and the flexibility to provide support wherever it’s needed are essential.
• This role thrives in a fast-paced environment and demands excellent time management skills, adaptability, and the ability to juggle multiple priorities with ease.

• Provide day-to-day support for program planning, execution, and tracking
• Maintain organized documentation, records, and databases with a high degree of accuracy
• Assist with creating reports, presentations, spreadsheets, and program materials using various computer applications (e.g., Microsoft Office, Adobe Acrobat)
• Monitor timelines and deliverables to ensure projects remain on schedule
• Communicate effectively with team members, partners, and stakeholders to coordinate logistics and gather information
• Perform data entry, data analysis, and prepare summaries as needed
• Support administrative tasks including scheduling meetings, taking meeting notes, and managing communications
• Step into various roles as needed to ensure program continuity and success
• Identify opportunities to improve processes and contribute to problem-solving efforts

• Proven proficiency with computers, especially Microsoft Office Suite (SharePoint, Word, Excel, PowerPoint) and Adobe Acrobat
• Exceptional organizational skills and attention to detail
• Ability to quickly learn new systems, tools, and processes
• Strong written and verbal communication skills
• Ability to multitask and manage priorities in a fast-paced environment
• Self-starter with a flexible and collaborative attitude

• At least 5 years of experience in program coordination or administrative support in a government, public health, or education-related setting

• Proficiency in SharePoint, Microsoft Office Suite, and Adobe Acrobat

• Bachelor’s degree from an accredited college or university in a related field such as:
• Public Administration
• Business Administration
• Education
• Health
• Human Services
• Equivalent experience may be considered in lieu of a degree for candidates with substantial, directly related professional experience