Executive Assistant In-Person

We’re hiring an Executive Assistant to the C-Suite to help scale swsh during a pivotal growth phase. This role is mission-critical: you’ll be the operational backbone of the founders day-to-day, ensuring focus, clarity, and momentum across the company.

This is a high-trust, high-impact role for someone who is proactive, detail-obsessed, calm under pressure, and excited to work at a fast-paced startup. You’ll save the CEO time, anticipate needs before they arise, and help the company operate at a higher level.

• Own executive inbox management and draft clear, professional communication on behalf of the CEO (saving ~10 hours/week)
• Manage complex calendar scheduling (up to ~65 meetings/week), prioritizing focus time and efficiency
• Coordinate internal and external meetings including leadership meetings, board meetings, all-hands, off-sites, and 1:1s
• Prepare agendas, documents, and materials for meetings

• Handle flights, accommodations, and itineraries across multiple time zones
• Coordinate logistics for conferences and off-site events

• Maintain and update CRM of contacts
• Support certain urgent operational tasks
• Manage expense reports, purchase orders, vendor coordination, and procurement
• Coordinate signatures for contracts and forms
• Manage gifts for partners and customers
• Support office operations: snacks, lunches, fun team activities, and off-sites

• Partner closely with leadership and sales/ops teams to track priorities, goals, and key initiatives
• Handle confidential and proprietary information with discretion and integrity

• 2+ years of experience in an administrative, executive assistant, or similar role
• Exceptional organization and time-management skills with extreme attention to detail
• Strong written and verbal communication skills
• Calm, adaptable, and effective in a fast-moving environment with shifting priorities
• Proactive mindset - you anticipate needs and take ownership
• High standards of professionalism, discretion, and reliability
• Comfortable supporting a CEO directly and acting as a force multiplier
• Excited to work in person at our NYC office
• Experience supporting multiple executives or working at an early-stage startup
• Strong intuition for prioritization and executive decision support
• Interest in tech, startups, or consumer products
• $80-110K salary (based on experience)
• Office in No
  
  Ho, NYC (in-person role)
• Health & wellness stipend
• Daily lunch stipend
• PTO
• Team off-sites and company events
• Direct exposure to startup leadership, strategy, and growth
• Significant learning and career growth opportunity at an early-stage company