Executive Administrative Assistant - Global Asset Management Firm

Global Asset Management Firm - Executive Administrative Assistant

We are seeking a highly experienced Executive Assistant (EA) to provide senior-level administrative support to a Managing Director and Senior Executives at a global asset management firm. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced, high-volume environment and has prior experience supporting senior leaders within financial services, preferably on the buy side.

The EA will be part of a collaborative administrative team, requiring strong communication, discretion, and the ability to seamlessly coordinate across executives and support partners.

• Provide comprehensive administrative support to a Managing Director and senior executives, including complex calendar management, meeting coordination, and travel arrangements
• Manage high-volume scheduling across multiple time zones with accuracy and urgency
• Coordinate internal and external meetings, including preparation of materials, agendas, and follow-ups
• Serve as a trusted gatekeeper, exercising sound judgment, discretion, and confidentiality at all times
• Liaise closely with other Executive Assistants and administrative staff to ensure seamless coverage and team alignment
• Handle expense reporting, invoice processing, and ad hoc administrative requests
• Assist with special projects, events, and executive initiatives as needed
• Anticipate executive needs and proactively resolve scheduling or logistical challenges

• 5+ years of experience in an administrative or executive assistant capacity
• Prior experience within financial services required (buy-side experience strongly preferred)
• Proven experience supporting senior-level executives in a fast-paced, high-demand environment
• Experience working as part of an administrative team, with a collaborative and flexible mindset
• Demonstrated ability to manage high-volume workloads with exceptional attention to detail
• Strong organizational, time-management, and prioritization skills
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and emotional intelligence
• Proficiency in Microsoft Office Suite and standard corporate systems
• 401(k) with company match
• Free lunch provided daily
• Generous paid time off and holidays
• Opportunity to work closely with senior leadership at a global investment firm

$/yr - $/yr

Annual Bonus

Mid-Senior level

Full-time

Administrative

Investment Management, Investment Banking, and Capital Markets