Administrative Aide​/Typist

Position Details

Salary:
Full-time, 12 months per year. Bargaining Unit: CSEA; non-competitive, permanent (NYHelps). Grade: 10. Final date to receive applications:
Open Until Filled. Priority Screening:
November 7, 2025.

SUNY Ulster County Community College, a two-year branch of the State University of New York located ninety miles north of New York City in the Catskill Mountains, is currently accepting applications for an Administrative Aide/Typist in our Enrollment and Success Center.

This position involves responsibility for the performance of a variety of complex clerical and routine administrative duties within an agency. The incumbent may serve as Secretary to a Department Head or other administrator. When employed at Ulster County Community College, the incumbent may perform secretarial duties, but fifty percent of the duties involve the performance of a specialized operational activity of the college.

A significant portion of the work involves typing. Work is performed under general supervision with leeway allowed for independent decision regarding the application of agency or departmental policy and procedure. Supervision may be exercised over the work of subordinate clerical employees. Does related work as required.

• Conducts correspondence on matters where policies and procedures are defined.
• Schedules and makes appointments for the Department Head or Administrator.
• Instructs employees in the performance of specialized clerical work.
• Assembles a variety of data from office records for incorporation in various reports.
• Maintains budget control data, figures and statistical information for agency purposes.
• Provides routine information to the public or students on request and by direction of the Department Head or Administrator.
• Operates a typewriter, word processor, personal computer, etc. at an acceptable rate of speed and accuracy.
• May act as secretary to a Department Head or other Administrator.
• May process checks, claims, vouchers, receipts, and code and file requisitions.
• May interview and screen clients, salespersons and visitors.
• May collect fees and account for monies received.
• May assign and review work.
• May maintain attendance records of office employees.
• May use automated office equipment for the purpose of maintaining office records and compiling reports.

Good knowledge of office terminology, procedures and methods; good knowledge of Business Arithmetic and English; good knowledge of maintenance of financial accounts and records; ability to acquire a thorough knowledge of agency policies and procedures where assigned; ability to use automated office equipment; ability to understand and apply complex written and oral directions; ability to type accurately at an acceptable rate of speed;

ability to plan and supervise the work of others; ability to meet and deal with the public; clerical aptitude; initiative and resourcefulness; tact, courtesy, and integrity; physical condition commensurate with the demands of the position.

• Commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and students with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.

An initial starting hourly rate of $23.86. This position is contingent upon adequate funding.

SUNY Ulster offers a competitive benefits package including medical, dental, and vision, life insurance, NYS Retirement Plan, SUNY Perks, tuition waivers, including dependent waivers, and tuition assistance.

In addition, CSEA covered members receive, on an annual basis: 10 vacation days, 12 sick days, 5 personal days, and 15 holidays including 3 floating holidays. CSEA covered members who are required to work on a Holiday will be compensated at the overtime rate for all hours worked and in addition, shall be given commensurate time off.

The position is open until filled. However, to ensure consideration, application materials should be received via email by November 7, 2025…