Administrative Coordinator - Surgical Services; Urology​/Orthopedics​/Gynecology

NYU Langone Hospital—Suffolk is a 306-bed medical center, providing care to residents of eastern Long Island. The hospital facility is home to the Knapp Cardiac Care Center—an advanced heart disease diagnostic and treatment facility—as well as a modern ambulatory surgical pavilion with specialized services including women's imaging, a sleep laboratory, and bariatric surgery. Our Provisional Level 2 Trauma Center delivers comprehensive and specialized care for patients with traumatic injuries.

The Stroke Center at NYU Langone Hospital—Suffolk is designated by the New York State Department of Health as a Primary Stroke Center, with expert neurologists available to provide treatment 24 hours a day, 7 days a week. Additionally, NYU Langone Hospital—Suffolk has multiple outpatient sites, including an outpatient wound care center, a hemodialysis center, and various primary care and specialty offices.

For more information, go to NYU Langone Hospital—Suffolk and interact with us on Linked In, Glassdoor, Indeed, Facebook, Twitter, You Tube and Instagram.

We have an exciting opportunity to join our team as an Administrative Coordinator – Perioperative Services – Full Time, Days – NSG-Perioperative Services. In this role, the successful candidate is responsible for managing diverse and confidential projects and performs administrative duties requiring broad and comprehensive experience, skill and knowledge of the institution's policies and practices to support department director and/or manager.

Answers requests for information, prepares and edits general correspondence, presentations reports and financial data. Organises and maintains files and records. May conduct research. Establishes and maintains working relationships with personnel in other departments. Maintains calendar and ensures identified priorities are addressed. May make travel arrangements.

• Supports director with administrative detail on various assigned projects and the administration of the day-to-day
  operations.
• Completes project and special assignments by establishing objectives, determines priorities, managing time, gaining cooperation of others monitoring progress, problem solving making adjustment to plans.
• Resolves routine and complex inquiries. Responds independently and/or draft response for directors review to correspondence. Gathers information and follows up with appropriate staff on behalf of director. Accountable for screening of incoming mail, email and telephone communication and in person inquiries from vendors and colleagues.
• Identifies, follows up and tracks requests of great importance which require immediate attention including contracts, reports, memos and other documents as needed in a timely and accurate manner.
• Coordinates production and distribution of related project material as required. May prepare meeting notices, reports and agendas, notifies attendees; and resolves scheduling conflicts. Records and tracks meeting minutes follow up items. Ensures timely resolution of critical issues and other matters when needed.
• Ensures compliance with any record retention procedures. Develops and maintains appropriate document filing systems (both hard copy and electronic), for easy reference and access. Maintains confidentiality and recommends solutions or actions required.
• May have budget oversight as directed. Monitors supply inventory; orders and stocks all office supplies. May prepare expense reimbursement requests, and maintains office equipment as assigned.
• Performs other duties as assigned.

To qualify you must have a Bachelors Degree. 1 - 3 years in an administrative support role or related experience. Excellent communication (both oral and written), interpersonal, detail-oriented, organization, project coordination, customer service and multitasking skills. Working knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook). Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

3-5 years supporting a manager or director. Notary Public.

NYU Langone Hospital—Suffolk provides…