Leasing Administrative Coordinator -RP

Leasing Administrative Coordinator – RP555001

Job Category: Administrative/Clerical

Requisition Number: LEASI
007733

• Posted:
  January 5, 2026
• Full-Time
• On-site
• Rate: $24.76 USD per hour

Real Property Department
125 Broad St
New York, NY 10004, USA

The Administrative Assistant – Leasing Coordinator will provide day-to-day support to the Leasing Department. In operations such as answering, filtering and making calls, digital and hardcopy filing, maintaining positive interdepartmental relations, and overall leasing support. This position reports to the Director of Leasing.

Leasing Support

• Highly Organized – Maintains up-to‑date records of all lease agreements and related documents.
• Lease Tracking – Updates and maintains the lease schedule using Microsoft Excel to ensure the rent, lease terms and program information are accurately recorded.
• Schedule and Coordinate Apartment Showings – Assist leasing team with scheduling and coordinating apartment viewings between colleagues and real‑estate brokers.
• Leasing Process – Facilitate the efficient completion of the leasing process.
• Maintain Lease Files – Organize and maintain both hardcopy and electronic copies of leases.
• Prepare Documents – Draft and send letters along with leases to third‑party vendors.

Administrative Support

• Customer Service – Provide a high level of professionalism while maintaining confidentiality.
• Scheduling and Calendar Management – Maintain the schedules of the leasing team as well as the SVP of Real Estate.
• Data Entry – Input, track and maintain records ensuring all information is current and accurate using Microsoft Excel.
• Accountability – Ensure follow‑through on tasks.
• Results‑Oriented – Driven by outcomes, focusing on achieving lease renewal targets and exceeding performance goals.
• Interdepartmental Relations – Collaborate with ICL’s program team, third‑party property managers, and other stakeholders to ensure a smooth move‑in/move‑out process.

Other Duties

• Assist with notices to interdepartmental colleagues.
• Perform other duties as assigned.

• Committed to active promotion of ICL values and goals.
• Excellent oral and written communication skills.
• Proficient use of Microsoft Office Suite (Outlook, Word, Excel, etc.).
• Efficient problem‑solving capabilities.
• Create and maintain spreadsheets for the collection of information.
• Able to meet all deadlines and set productivity standards.
• Work independently and as part of a team.
• Use proper grammatical usage, punctuation and spelling.
• Establish effective working relationships with a variety of people at all levels in the organization.
• Report for work as scheduled on a consistent basis.
• Understand and adhere to internal and external housing laws, rules and policies.

High School diploma or equivalency. A minimum of 4 years’ administrative experience and/or in an office setting. Must be able to proficiently use PCs, Microsoft Office Suite programs and have comfort especially with Excel and Word.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.