Office Coordinator NY

Sotheby’s International Realty East Side Manhattan Brokerage office is searching for a dynamic Front Office Coordinator. This role provides supporting services necessary to enable the Real Estate brokers and associates to perform their duties of listing and selling real estate and allow the office to run efficiently.

• Greeting guests by phone and in-person and directing them as appropriate
• Drafting exclusive agreements & disclosures
• Entering, updating, and closing referrals
• Maintain and order office supplies coordinating with the Office Administrator
• Ordering business cards, building IDs for new agents
• Exclusive listing updates such as open houses
• Coordinate equipment maintenance
• Assist agents with completing purchase and lease applications by completing (typing) pre-populated forms
• Provide administrative support to agents / IT assistance
• Ad hoc projects as needed
• Sending contracts via Docu Sign for signature
• Registering guests
• Scheduling/booking conference room and calls
• Ordering UPS and City Expeditor/messenger services
• Ordering agent business cards
• Sending out daily new listings

• Be the primary back-up for the listing coordinator
• Assist the Office Administrator with setting up the sales meeting at the cafeteria
• Uploading various documents into Transaction Manager

• Strong customer service skills with excellent communication skills, both written and verbal.
• Attention to detail and should enjoy finance and numbers.
• Ability to interact successfully with both internal and external customers at all levels.
• Two or more years’ experience in a customer centric business environment with administrative responsibility for office operations.
• Real Estate background preferred.
• Notary is a plus.

Sotheby's International Realty® is committed to providing equal employment opportunity (“EEO”) and will make employment decisions without regard to race, color, religion, national or ethnic origin, ancestry, citizenship status, age, sex (including pregnancy, lactation, childbirth or related medical conditions), gender, sexual orientation, gender identity, gender expression, veteran status, marital status, family status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, and any other status protected under applicable laws and regulations.

Under the Americans with Disabilities Act and other applicable laws, Anywhere will provide reasonable accommodation to disabled applicants upon request during the application process to ensure equal opportunities to be considered for employment.

EEO Statement: EOE including disability/veteran