Administrative Assistant, Marketing Strategy

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

Republic Records is hiring for an Administrative Assistant to support a high-level executive in the company’s Marketing Strategy team. The ideal candidate will have experience supporting an SVP level or higher and have great judgment with discretion and confidentiality.

• Provide administrative and operational support
• Manage complex and fluctuating schedules, including scheduling meetings, coordinating calls – both domestic and international, prioritizing calendars and follow up
• Process travel & entertainment expenses
• Coordinate and book complex and frequent travel; prepare itineraries
• Track departmental budgets and process invoices
• Coordinate incoming meeting requests and prioritize
• Manage project deadlines, including keeping organized status reports
• Assist with organizing meetings and event planning
• Design and create visual marketing presentations and decks
• Build sales reports for internal tracking
• Track release updates, charts and consumption for the department

• At least one (1) year with relevant experience working an administrative or similar role
• Bachelor’s degree in Music, Business, Communications or relevant field specifically having experience in Hip-Hop / R&B.
• Experience booking flight travel and processing expense reports
• Previous experience working with a music label or public relation firm, preferred
• Ability to interact comfortably and effectively with employees of our company at all levels
• Must be highly organized and forward-thinking
• Proficiency in Excel, PowerPoint, Keynote and Canva

• Comprehensive medical, dental, and vision coverage
• 100% coverage for out-patient in-network mental health services
• Fertility coverage for eligible medical plan participants
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• Student Loan Repayment Assistance and Tuition Reimbursement
• 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Disclaimer:
This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

Job Category:
Administrative

Salary Range: $40,350-$55,368