Office Services Associate

The Office Services Associate will focus on the Print & Production services. This individual will provide exceptional, client-facing support within a prestigious law firm environment. This role is responsible for managing all aspects of print, copy, scan, and document production while ensuring accuracy, confidentiality, and timely delivery. The Associate plays a vital role in supporting attorneys, legal staff, and firm operations by maintaining a professional, service-oriented approach at all times.

Working as part of the SPS onsite team, the Associate upholds the highest standards of quality and efficiency, ensuring all production and administrative services reflect the firm’s commitment to excellence.

• Operate digital print, copy, and scan equipment to produce high-quality legal documents.
• Perform document finishing tasks such as binding, tabbing, collating, and labeling.
• Ensure accuracy, version control, and proper formatting on all deliverables.
• Monitor production queues and manage job priorities based on deadlines.

• Provide responsive, professional service to attorneys, paralegals, and staff.
• Communicate job status and proactively manage expectations for delivery timelines.
• Handle sensitive and confidential documents with discretion and professionalism.

• Process inbound and outbound mail, packages, and interoffice deliveries.>
• Coordinate with couriers and external vendors to ensure secure and timely handling.
• Maintain logs and tracking systems for production and delivery requests.

• Assist with day-to-day operational needs such as office supply replenishment and print area upkeep.
• Coordinate with building management or vendors as needed for maintenance or equipment issues.
• Support workstation and office setups when required.

• Adhere to firm standards for document security, confidentiality, and compliance.
• Conduct regular equipment checks and report maintenance needs promptly.
• Follow established procedures and contribute to continuous improvement initiatives.

• 2+ years of experience in print/production, reprographics, or legal document services (law firm experience preferred).
• Strong attention to detail and quality control.
• Excellent communication and client service skills.
• Ability to manage multiple priorities and meet strict deadlines.
• Proficiency with digital print systems and production software.
• Professional demeanor and discretion in handling confidential materials.
• Ability to lift up to 30 lbs and stand for extended periods as needed.

• Approximately 50% of the time this position requires the below physical demands.
• Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 60 lbs.
• Ability to walk, bend, kneel, stand, and/or sit for an extended period of time.
• Manual dexterity is required for operating office machinery (phone, copy machines, binding equipment, etc.).
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Ability to communicate and discern information effectively with onsite staff using vision, hearing, and oral/written comprehension.
• Ability to lift or move 40 lbs. or greater frequently.

Travel: None or Negligible

Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Pay Range: $21 - $22 USD

• Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities.
• Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!
We Recognize Talent:
We offer a variety of recognition programs for all levels of employees!
• Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identity Theft…