Admin Services Specialist

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We invite you to apply for the Admin Services Specialist position, where you will play a crucial role in ensuring the smooth operation of our office environment and empowering our engineers and scientists. This dynamic role involves composing and sending site‑wide announcements of meetings. You will be responsible for managing office supplies, coordinating minor repairs, assisting with facilities management for external contractors, handling shipping and receiving, tracking guest passes, and supporting site‑specific new employee onboarding, from seating arrangements to IT equipment and supply assistance.

• Order and organize office supplies, like the following:
  • Paper, pens, printer toner, USB cables, batteries, etc.
  • Cleaning/janitorial supplies
  • Bathroom and misc. (paper towels, soap, toilet paper, etc.)
  • Ordering and stocking two kitchenette spaces (snacks, coffee, etc.)
• Coordinate minor office repairs/maintenance (light bulb replacement, etc.)
• Work with Facilities Management when external contractors come in for work
  • Be present to monitor the work and escort around premises
• Assist with shipping and receiving of packages
• Log and track guest passes/ (for contractors, visitors, etc.)
• Assist with site‑specific onboarding of new employees (coordinate seating, acquire personal IT equipment, some HR tasks, help them find supplies, etc.)

• At least 2 years of experience as an Office Manager or Office Administrator having handled most of the above tasks.
• Experience with tracking the inventory of office supplies and ordering more as needed.
• Good communication skills with a variety of people.
• An approach to work that is self‑motivating and includes an interest to learn.

It would be nice if you had:

• Good familiarity with computers

Advancing connectivity to secure a brighter world.
Nokia is a global leader in connectivity for the AI era. With expertise across fixed, mobile and transport networks, powered by the innovation of Nokia Bell Labs, we’re advancing connectivity to secure a brighter world.

Learn more about life at Nokia.

A robust digital backbone is the unsung hero of modern life, underpinning everything from daily interactions to cloud computing and critical infrastructure. The Network Infrastructure team is passionate about pushing the boundaries of what's possible in networking, tackling the toughest challenges and delivering innovative solutions.

We deliver trusted, purpose‑built IP, optical, fixed, and data center solutions that power the internet, drive the global economy, and support the mission‑critical industries that keep the world running.

We act inclusively and respect the uniqueness of people. Our employment decisions are made regardless of race, color, national or ethnic origin, religion, gender, sexual orientation, gender identity or expression, age, marital status, disability, protected veteran status or other characteristics protected by law. We are committed to a culture of inclusion built upon our core value of respect.

If you’re interested in this role but don’t meet every listed requirement, we still encourage you to apply. Unique backgrounds, perspectives, and experiences enrich our teams, and you may be just the right candidate for this or another opportunity.

The length of the recruitment process may vary depending on the specific role's requirements. We strive to ensure a smooth and inclusive experience for all candidates. Discover more about the recruitment process at Nokia.

Some of our benefits in US :

• Corporate Retirement Savings Plan
• Health and dental benefits
• Short‑term disability, and long‑term disability
• Life insurance, and AD&D – Company paid 2x base pay
• Optional or Supplemental life and AD&D insurance (Employee/Spouse/Child)
• Paid time off for holidays and Vacation
• Employee Stock Purchase Plan Tuition Assistance Plan
• Adoption assistance
• Employee Assistance Program/Work Life Resource Program

The above benefits exclude students.

Nokia Maintains broad annual base salary ranges for its roles in order to account for variations in knowledge, skills, experience and market conditions, and with consideration to internal peer equity. Check the salary ranges in the job info section for this role.

All North America job posts will post for a minimum of 7 calendar days and up to 180 days or until candidate/s identified.