Administrative Assistant to CFO​/COO

Overview

American Friends of The Hebrew University (AFHU) is a national, not-for-profit organization that provides programs, events, and fundraising activities in support of the Hebrew University of Jerusalem. The organization supports researchers and scholars working to solve global challenges.

In this role, you will provide collaborative support for accounting and operations initiatives, take ownership of assigned projects, and offer administrative support to the CFO/COO and the Accounting and Operations team. You will contribute to developing and implementing processes that enhance organizational efficiency and align with AFHU’s mission while delivering excellent service to internal and external stakeholders.

Position Reports to: CFO/COO

Schedule: Full-time, Monday through Friday. The Accounting and Operations team is in the office on Tuesdays and Thursdays, with occasional additional in-office days as needed for team requirements and scheduled meetings.

• Provide direct administrative support to the CFO/COO, including calendar management, expense reports, organizing travel, and formatting presentations for internal and external stakeholders.
• Manage the accounting calendar, schedule meetings, and coordinate with lawyers, CPA firms, and external vendors/agencies.
• Process invoices (Stampli) and expense reports (Concur), collaborating with various teams across the organization.
• Collaborate with the CFO/COO and Controller to prepare monthly schedules and reports for the Executive and Investment Committees.
• Work with the CFO/COO to produce reports and presentations for the Board of Directors, Budget & Finance Committee, and Annual Audit Committee meetings.
• Prepare and process all outgoing wire/ACH payments, stock donation receipts, and capital calls.
• Assist with annual audits, budget analysis, and statutory filings.
• Manage annual charitable solicitation registrations, state tax-exempt renewals, and related filings.
• Administer Docu Sign for the Accounting and Operations Department.
• Maintain all digital records for the Accounting and Finance team.
• Complete annual census surveys and annual reports in collaboration with the Controller.
• Support the Controller with internal audits of revenue, expenses, and balance sheet accounts.
• Assist with other special projects as needed.

• Two (2) years administrative/accounting experience.
• A can-do attitude paired with a willingness to learn and a strong desire to be a team player.
• Adaptable, able to handle multiple priorities, and open to evolving job responsibilities.
• Strong written and verbal communication skills.
• Highly organized with meticulous attention to detail.
• Proficient in Microsoft Office Suite.
• Previous experience with the following applications is a plus:
  • Familiarity with Blackbaud’s Raisers Edge NXT or similar CRM systems
  • Abila MIP
  • Concur
  • Stampli
• Ability to handle confidential and sensitive information with discretion.

The salary for this position is $75,000. AFHU was named one of Crain’s 2024 Best Places to Work in New York City. AFHU offers a competitive salary and a comprehensive benefits package including medical and dental insurance, flexible spending accounts, a 403(b) retirement savings plan, transit benefits, employee assistance programs, and a generous time off/holiday policy.

AFHU is an equal opportunity employer. We are an equal opportunity employer.

Please apply for the position using the following link: