Kitchen Administrative Assistant; Culinary

Company Overview

Citarella - The Ultimate Gourmet Market has grown from a respected NYC fish market into a full‑scale, ultimate gourmet market with locations across New York City, the Hamptons, and Greenwich, Connecticut. Family‑run and driven by a passion for great food, we delight customers with the finest selection of fresh seafood, prime dry‑aged beef, chef‑prepared specialties, handcrafted pastries, international cheeses, imported groceries, and more.

Join our team of seasoned professionals and become a part of the fabric of the New York food scene.

$20.00/hr - $30.00/hr

Bronx, NY

The Administrative Assistant supports daily organizational tasks and administration in Kitchen operations. Key partners include Executive Chef and Department Managers, performing timekeeping, scheduling, attendance, and written communication.

Responsibilities include:

• Daily employee file maintenance, uploading all documentation into ADP profiles.
• Answering calls from employees and communicating any scheduling changes to management.
• Monitoring scheduling best practices and ensuring accurate time‑keeping records for payroll processing.
• Acting as liaison with general staff to elevate employee needs to management.
• Ownership of Harassment Training compliance program including certification tracking and distribution within department.
• Supporting documentation process for procedures for the leadership team.
• Writing and/or reviewing all department communications to monitor accuracy, grammar, and messaging.
• Tracking PTO, attendance, and probationary period infractions.
• Leading the recruitment coordination process including interview scheduling, trials, feedback to recruiters, and offers.
• Supporting new‑hire induction planning and welcoming including locker assignments, facility tours, daily schedule, etc.
• New‑hire performance tracking and probationary period monitoring.
• Identifying organizational/administrative gaps within the department and proposing solutions to correct them.
• Ad‑hoc duties as required by the company.

The described functions are among the essential job functions for this position but are not exhaustive of the essential functions of the job or of the tasks that an Associate may be required to perform. Associates may be assigned additional responsibilities as necessary. The employer reserves the right to revise this job description at any time and to require Associates to perform other tasks as circumstances or conditions of its business, competitive considerations, or the work environment change.

• 1–3 years of experience in an administrative role
• Culinary knowledge
• Federal, State and Local knowledge of compliance laws
• Previous experience using HRIS platforms
• Proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint)
• Bi‑lilingual in English and Spanish a plus
• Ability to work in a fast‑paced environment
• Excellent written and verbal communication

Entry level

Full‑time

Administrative

Food and Beverage Services

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