Senior Development Coordinator

NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. Vizient Inc. has ranked NYU Langone the No. 1 comprehensive academic medical center in the country for three years in a row, and U.S. News & World Report recently placed nine of its clinical specialties among the top five in the nation.

NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue this year, the system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health.

For more information, go to NYU Langone Health, and interact with us on Linked In, Glassdoor, Indeed, Facebook, Twitter, You Tube and Instagram.

We have an exciting opportunity to join our team as a Senior Development Coordinator.

• Partner closely with gift officers on moves management; ensure updates to meeting materials, the Blackbaud CRM donor database TRAX, and other systems to capture all the activities of the team.
• Efficiently and effectively conduct all follow-up from meetings, liaising with individuals and teams, scheduling internal and external meetings, requesting deliverables, prospect research information, event briefings, etc.
• Act as critical connector between the gift officers and teams throughout the office, in particular the Office of the Executive Vice President, Prospect Research, Development Communications, Stewardship, Fundraising Analytics and Data Services, as well as the other members of the Giving team, ensuring and increasing transparent communication and inclusion.
• Assist with cultivation and stewardship event/tour planning and execution.
• Assist with drafting, editing and designing donor proposals, stewardship reports and touchpoints.
• Prepare gift transmittals and work with the Gift Processing team to ensure timely and accurate processing of various gift types.
• Run reports in TRAX to facilitate fundraising efforts.
• Support the gift officers in day-to-day tasks and activities, including: scheduling meetings; answering and returning phone calls and handling inquiries when possible; updating calendars; replying to emails; composing/editing routine correspondence; proofreading all correspondence; updating database donor records, including scanning information, updating prospect plans and adding contact reports; handling mail merges; coordinating travel arrangements; processing expense reports, reimbursements, requisitions and payments to vendors;
  
  prioritizing work and providing project support.
• Develop expertise in donor database TRAX.
• Develop proficiency in other software as needed.
• Partner with the Development Legal team to prepare draft complex gift agreements, complete and track tasks associated with committed gifts/gift agreements.
• Manage and participate in special projects and perform other duties as assigned.
• Support gift officers in day-to-day tasks and activities, including: prioritizing and arranging meetings; coordinating supportive materials for meetings; returning phone calls; replying to emails; arranging lunches, tours and small events; composing/editing routine correspondence; handling travel arrangements; prioritizing work and providing project support.
• Work closely with gift officers, members across the Development team, department/division administrators and physicians to assist in the preparation of donor proposals, reports and budgets. Perform supporting prospect research on donors, prospects and other potential funding sources, utilizing available research tools. Help to prepare donor briefings.
• Work with gift officers and team members to help coordinate cultivation events and stewardship activities and provide follow-up support.
• Coordinate arrangements for on-site visits and tours for individual donors and prospects.
• Respond to queries from individual donors and prospects.
• Document all development activity related to donor/prospect cultivation, gift solicitations, stewardship and general information in TRAX, the Blackbaud donor database. Develop expertise in TRAX. Maintain institutional documents, such as organization budgets, tax documents and other attachments needed for grant applications.
• Prepare gift transmittals and work with the Gift Processing team to ensure timely and accurate processing of gifts.
• Help to prepare regular fundraising progress reports.
• Assist with the production of in-house mailings, letters, updates and invitations to prospects and donors.
• Develop proficiency in systems (including online project management tools) and partner with the Development Legal team to complete and track tasks associated with committed gifts/gift…