Executive Administrative Assistant to COO

Executive Administrative Assistant to COO

Join to apply for the Executive Administrative Assistant to COO role at MSCI Inc.

• Executive Support & Strategic Calendar Management: Manage a dynamic, high‑volume calendar across dual responsibilities (COO / Head of Analytics). Anticipate scheduling conflicts and proactively make judgment‑based adjustments to reflect business priorities. Coordinate leadership team meetings, strategic initiatives, and cross‑functional check‑ins. Manage complex domestic and international travel and process expense reports per MSCI policy.
• Meeting & Communication Management: Prepare meeting documents and support follow‑up on key action items and decisions. Draft and edit high‑quality communications and presentations. Serve as liaison between the executive, leadership team and internal/external stakeholders.
• Project & Event Management: Support or lead special projects, internal initiatives, and external events such as town halls and off‑sites. Track timelines and deliverables to ensure objectives are met.
• Administrative & Office Support: Provide on‑site logistical support including conference room reservations and setups (audio/video connection, catering, seating arrangements); guest coordination.
• Partner with the Administrative Community to optimize office management and provide back‑up support as needed.

• 5–7 years of experience supporting senior executives in a global, high‑demand business environment.
• Strong ability to operate with discretion, sound judgment, and professionalism under pressure.
• Excellent written and verbal communication skills; professional presence and high emotional intelligence.
• Demonstrated track record of anticipating needs, solving problems, and managing complexity.
• Exceptional organization, time management, and attention to detail.
• High degree of comfort handling confidential, strategic, or high‑visibility matters.

• Proficiency with AI productivity tools such as ChatGPT, Microsoft Copilot, or similar.
• Strong command of Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Experience with virtual meeting platforms (Microsoft Teams, Zoom).
• Experience with Navan (travel) and Concur (expense management).

• Location:
  
  New York.
• Hours:
  
  8:30 AM – 5:30 PM EST (flexibility required).
• In‑office expectations:
  Minimum of three days per week in the office with flexibility to be present as needed for business, team and client priorities.
• Commuting requirement:
  Must be within a two‑hour commute of the MSCI office.

• MSCI strengthens global markets by connecting participants across the financial ecosystem with a common language.
• Our research‑based data, analytics and indexes, supported by advanced technology, set standards for global investors and help our clients understand risks and opportunities so they can make better decisions and unlock innovation.
• We serve asset managers and owners, private‑market sponsors and investors, hedge funds, wealth managers, banks, insurers and corporates.

• Salary range: $115,000–$150,000 per year plus eligible for annual bonus.
• Transparent compensation schemes and comprehensive employee benefits, tailored to your location, ensuring financial security, health and overall wellbeing.
• Flexible working arrangements, advanced technology, and collaborative work spaces.
• A culture of high performance and innovation where we experiment with new ideas and take responsibility for achieving results.
• A global network of talented colleagues who inspire, support and share their expertise to innovate and deliver for our clients.
• Global Orientation program and continuous learning platforms (Learning@MSCI, AI Learning Center, Linked In Learning Pro).
• Multi‑directional career paths that offer professional growth and development through new challenges, internal mobility and expanded roles.
• An inclusive environment that nurtures belonging and connection, including eight Employee Resource Groups.

MSCI Inc. is an equal opportunity employer. It is the policy of the firm to ensure equal employment opportunity without discrimination or harassment on the basis…