Sales Assistant; in office

Who We Are

First American’s Direct division provides comprehensive title insurance protection and professional settlement services for real estate purchases, refinances, and equity loans. Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. We foster an environment where all feel welcome, supported, and empowered to innovate and reach their full potential. Our inclusive, people‑first culture has earned us numerous accolades, including being named to the Fortune 100 Best Companies to Work For® list for ten consecutive years and awards as a best place to work for women, diversity, and LGBTQ+ employees.

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Title Vest, part of First American’s Direct Division, provides comprehensive title insurance protection and professional settlement services for real estate transactions nationwide. Operating out of NYC for over 25 years, Title Vest has been awarded Best Title Agency in New York by the NY Law Journal for the last 13 years.

This in‑office position is located at 110 East 42nd Street, 10th Floor, New York, NY.

• Directly support the Sales Manager and Executive Assistant with executive‑level responsibilities
• Perform administrative support duties requiring considerable experience, skill, and knowledge of organizational dynamics, policies, and practices
• Research, obtain, and organize information for complex reports and special assignments
• Handle confidential and sensitive issues
• Prepare and compose correspondence, reports, presentations, and related materials
• Respond to robust email inquiries with professionally polished replies
• Coordinate complex multi‑party scheduling and calendaring communications
• Maintain several calendars of appointments, meetings, and travel itineraries for the Sales Manager and President; coordinate related arrangements
• Prepare and distribute meeting notes and action items, tracking completion of tasks
• Work closely with the marketing team to create and proof content, presentations, and printed materials
• Provide general administrative assistance, including maintaining notes, tasks, goals, data sets, and presentation materials
• Coordinate department meetings and events

• 2–4 years of administrative experience, executive‑team support preferred
• Proficiency with the MS Office suite (word processing, spreadsheets, databases, graphics, and presentations)
• Strong organizational skills and the ability to multi‑task
• Ability to maintain a positive, professional service attitude at all times, even under stress
• Trustworthy handling of sensitive information in a confidential manner
• Excellent written and verbal communication skills
• High school diploma or equivalent
• Prior experience in real estate preferred but not required

Pay Range: $24.87 – $33.15 hourly (a reasonable estimate of the base pay range for this position at the time of posting. Pay is based on job‑related knowledge, skills, experience, business requirements, and geographic location.)

By choice, we don’t simply accept individuality – we embrace it, support it, and thrive on it. Our People‑First culture celebrates diversity, equity, and inclusion because it’s the key to our success. We are proud to foster an authentic and inclusive workplace for all. You are free and encouraged to bring your entire, unique self to work.

First American is an equal opportunity employer in every sense of the term. Based on eligibility, we offer a comprehensive benefits package including medical, dental, vision, 401(k), PTO/paid sick leave, and an employee stock purchase plan.

Entry level

Full‑time

Administrative