Administrative Assistant

Direct message the job poster from Solomon Page

We are seeking an organized, proactive, and detail‑oriented Administrative Assistant to provide high‑level administrative support to department leadership within a fast‑paced and dynamic business environment. The ideal candidate is resourceful, confident, and thrives under pressure while maintaining professionalism and a positive attitude. This role offers an excellent opportunity for a driven individual eager to contribute to a collaborative and global organization.

• Arrange all aspects of domestic and international travel, including flights, hotels, ground transportation, and conference bookings.
• Prepare detailed travel itineraries, ensuring all required documentation and visas are secured.
• Coordinate logistics with other offices and update calendars, visitor logs, and travel logs accordingly.

• Schedule and coordinate meetings, conference calls, and client lunches/dinners.
• Manage catering and venue arrangements, prepare meeting materials, and maintain accurate records of attendees.
• Handle transportation arrangements (car service, taxis) for staff and clients as needed.

• Prepare and process expense reports in Concur and Dynamics 365 in a timely manner.
• Reconcile receipts, document business purposes, and follow up for approvals.

• Track client meetings and events within the CRM system.
• Maintain and update contact records, ensuring accurate and current client information.
• Develop familiarity with clients, brokers, and key partners.

• Provide comprehensive administrative support for internal and external meetings.
• Coordinate visitor arrangements, including desk assignments and meeting logistics.
• Assist with mail distribution, Fed Ex shipments, and telephone coverage.
• Support ad hoc projects and provide backup coverage for team members during absences.
• Handle confidential information with discretion and professionalism.

• 2+ years of experience in an administrative support role; experience within financial services or a corporate environment strongly preferred.
• Bachelor’s degree preferred or equivalent experience.
• Exceptional organizational and multitasking abilities with strong attention to detail.
• Excellent communication and interpersonal skills, with the ability to interact professionally at all levels.
• Proficiency in Microsoft Office 365, SharePoint, and collaboration tools.
• Experience managing travel logistics, expenses, and client communications.
• Ability to adapt quickly, work independently, and manage multiple priorities in a fast‑paced setting.

• Professional, composed, and collaborative team player.
• Demonstrates initiative, reliability, and a strong sense of accountability.
• Exercises sound judgment and maintains confidentiality at all times.
• Culturally aware, ethical, and respectful in all interactions.

• Hourly Rate: $36/hour
• Location:
  
  Midtown Manhattan (in‑office role)
• Monday‑Friday 9:00 AM‑5:00 PM
• Type:
  Temporary position with the potential to become permanent based on performance and business needs.

The Solomon Page Distinction:
Solomon Page offers a comprehensive benefit program for hourly employees, including medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers.

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. For more information and additional opportunities, visit:  and connect with us on Facebook and Linked In.