Administrative Assistant- NORC

Shift

Schedule:

Monday-Friday: 8:30AM-4:30PM Hours Per Week: 35

• Implements office administration procedures under direction of supervisor. Develops new procedures, schedules workflow and assignments to meet deadlines. Composes own correspondence.
• Produces letters, memos, proposals, statistical material, or reports in draft or final form. Proofreads and corrects documents.
• Answers telephone, routes calls, takes messages, and arranges meetings. Takes minutes as needed, transcribes and distributes to attendees. Establishes and maintains office filing system. Maintains a petty cash fund, reconciles and files for reimbursements. Sorts and distributes incoming mail, prepares outgoing mail for mailing. Maintains and submits payroll time sheets.
• Maintains office supply inventory, prepares orders for office supplies, equipment, and other items. Contacts outside agencies to solicit information and assistance.
• Compiles statistical reports and other data under direction of supervisor.
• Handles confidential memoranda for director.
• Performs other duties as requested.

• High School graduate or equivalent.
• Bilingual in Russian and English is required.
• Ability to type a minimum of 65 wpm.
• Ability to handle confidential information with sensitivity and discretion.
• Ability to handle own correspondence and the ability to express himself/herself clearly and concisely via oral and written communication.
• Ability to complete assignment efficiently, set priority, meet deadlines, work on several projects at once, and to deal with staff effectively.
• Must be computer literate, and willing to learn program-specific software.
• Proficient in Microsoft Word, Word Perfect 5. 1, Excel, and other software as needed.
• Ability to use electric typewriter, computer, photocopier, fax, calculator, and other office equipment.
• Good grammar, spelling and arithmetic skills.
• Sensitivity to and understanding of the needs of the elderly.
• Minim um two years secretarial or other clerical experience.
• Must be able to communicate in English, both verbally and written.

Seniority level:
Entry level

Employment type:

Full-time

Job function:
Administrative

Industries:
Non-profit Organizations