Office Assistant

Job in Terryville, Suffolk County, New York, USA

Listing for: GMA MECHANICAL CORP

Full Time position
Listed on 2026-01-12

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant

Salary/Wage Range or Industry Benchmark: 60000 USD Yearly USD 60000.00 YEAR

Location: Terryville

Benefits:

401(k)

401(k) matching

Health insurance

Paid time off

Competitive Compensation

Career Growth Opportunities

Job Summary:

We are seeking a motivated and outgoing Office Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling service calls, ordering parts, typing contracts and proposals, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities:

Answer incoming phone calls

Schedule service calls and maintain a schedule

Communicate with office staff, field technicians, and vendors

Write emails, memos, and letters and distribute them appropriately

Contribute to company monthly reports

Maintain an organized filing system

Develop, update, and maintain relevant office procedures

Qualifications:

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience as an Administrative Assistant or in a similar position

Familiarity with standard office equipment such as printers and fax machines

Excellent computer skills and knowledge of Microsoft Word, Outlook, and Quick Books

Highly organized with excellent time management skills and the ability to prioritize projects

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