Executive Assistant

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$/yr - $/yr

Annual Bonus

A global private equity firm with an incredible, collaborative culture is hiring for an Executive Assistant to support a wonderful team of professionals (including one Senior Partner). This role engages with all parts of the organization, so this individual must be collaborative and spend time building relationships and learning the firm’s processes and priorities.

Salary commensurate with experience: $130-150k base + discretionary bonus (20-25% target) + great benefits (3 weeks vacation, fully paid benefits, 401k match + additional perks)

Hybrid – Midtown East NYC in office 4 days/week, remote Fridays

Hours: 9am-5:30pm

Responsibilities

• Schedule and coordinate various types of internal and external calls and meetings with numerous stakeholders.
• Plan international & domestic travel, itineraries, and local transportation for business trips. Update calendars with details once confirmed.
• Coordinate and manage lunch and dinner reservations.
• Prepare and submit expense reports and reimbursements in a timely fashion (both company Amex and cash reimbursements) using Concur.
• Organize, plan, coordinate, and manage the day-of activities for special projects and events.
• Own the preparation of materials for certain meetings including binding decks as needed.
• Prepare and organize notes for Advisory Board meetings alongside other admins.
• Microsoft Office:
  Word, PowerPoint and Excel skills will be critical.

Qualifications:

• 6+ years supporting executives in financial services mandatory
• • Experience managing travel itineraries, meeting planning and conference calls (including different time zones).
• • Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word) and Outlook.
• • Experience working closely with other admins as part of a team and comfortable taking direction from other Assistants.
• • Able to multi-task and pivot / reprioritize as new information emerges.
• • Thinks proactively and anticipates / sees around corners.
• • Uses critical thinking to solve problems.
• • Communicates with speed and transparency.
• • Strong attention to detail and uses discretion with confidential matters.

Please submit your resume to apply!

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• Seniority level Associate

• Employment type
  
  Full-time

• Job function Administrative

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Medical insurance

Vision insurance

401(k)

Paid maternity leave

Child care support

Paid paternity leave

Disability insurance

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