Executive Assistant to Managing Director

Executive Assistant to Managing Director

Base pay range: $35.00/hr - $45.00/hr

A leading NY based Financial Services firm is seeking an Executive Assistant. This is an excellent opportunity to expand your EA experience in a prestigious setting.

• Manage the Executive's calendar, scheduling and coordinating meetings, while considering the time zones of a global organization. Adapt quickly to last‑minute changes and reprioritization.
• Plan and book travel arrangements, optimizing itineraries. Collaborate with the Chief of Staff to put together comprehensive packets for business trips anticipating and addressing potential challenges in advance.
• From time to time, represent the Executive in meetings, taking notes and summarizing key points when required.
• Act as a gatekeeper for the Executive's schedule, controlling access and ensuring that the Executive's time is optimized.
• Craft and distribute agendas and other documents for meeting participants and executive team leaders when necessary.
• Exercise sound judgment and tone when managing requests and inquiries internally and externally.
• Be quickly responsive and available during nights and weekends as needed to address urgent matters and ensure the Executive's schedule runs smoothly.

• Communication skills, written/verbal
• Ability to prioritize and meet deadlines and keep information confidential

Mid‑Senior level

Full‑time

Administrative

• Medical insurance
• Vision insurance
• 401(k)

New York, NY