Grants Administrator

Grants Administrator

Albert Einstein College of Medicine – Department of Psychiatry and Behavioral Sciences. The role supports the research infrastructure within the Psychiatry Research Institute at Montefiore Einstein (PRIME). The ideal candidate has previous Administrator experience within a Clinical or Medical Department setting and can provide high-level administrative and grant support to the research faculty and the Director of Grants and Program Administration.

• Work directly with PIs to prepare proposal submissions, including solicitation review and budget development.
• Work with the Office of Grants Support to ensure submission of compliant proposal applications to both Industry and Federal sponsors in various systems.
• Advise Principal Investigators on federal, agency, and foundation guidelines and policy changes pertaining to grant applications. Advise faculty of funding opportunities.
• Provide support on JIT requests to PIs.
• Compile and maintain detailed reports on active and pending grants.
• Submit and/or provide grant information for RPPRs.
• Submit research agreements and contracts to the appropriate office for processing.
• Reconcile grant and non-sponsored accounts and review spending to ensure allowable and compliant spending.
• Provide high-level management of project-related budgets in conjunction with the PRIME Director.
• Work with PI on IRB studies and protocols and serve as an administrative liaison to IRB offices. Participate in IRB submissions, amendments, and related documentation.
• Work with Research Finance and the PRIME Director on grant closeout activities.
• Submit and/or approve requisitions, POs, and invoices.
• Coordinate contractor/consultant and vendor agreements, invoices, and payments.
• Process intercharge expenses (Montefiore to Einstein) through POs and LOAs.
• Coordinate appointment updates (extensions, terminations, salary increases, etc.).
• Process salary updates and funding allocations via LRDs and EPAFs.
• Approve timesheets for Department's biweekly and semi-monthly timesheets.
• Coordinate monthly investigator meetings.
• Support planning for PRIME Research Day and other program events.

Education

• Bachelor’s Degree in business, finance or other related field is required.

Skills and Competencies

• Minimum 3 years prior related experience in the pre- and/or post award function.

• Experience in grant and contract financial management in a research environment is strongly preferred.

• Strong oral and written communications; ability to work with staff and faculty at all levels.

Preferred Qualifications

• Ability to multitask and identify shifting priorities and deadlines.

• Proficient in Microsoft Office, including the ability to create formula-driven spreadsheets in Excel.

• Previous administrative experience with Human Subject Research Support.

USD $85,000.00 – $90,000.00 per year.