Executive Assistant; Strategy & GTS

About ASCAPThe American Society of Composers, Authors and Publishers (ASCAP) is a membership association of more than one million songwriters, composers and music publishers, and represents some of the world’s most talented music creators. Founded and governed by songwriters, composers and publishers, it is the only performing rights organization in the U.S. that operates on a not-for-profit basis. ASCAP licenses a repertory of over 20 million musical works to hundreds of thousands of businesses that use music, including streaming services, cable television, radio and satellite radio and brick and mortar businesses such as retail stores, hotels, clubs, restaurants and bars.

ASCAP collects the licensing fees; identifies, matches and processes trillions of performances every year; and returns nearly 90 cents of every dollar back to its members as royalties. The ASCAP blanket license offers an efficient solution for businesses to legally perform ASCAP music while respecting the right of songwriters and composers to be paid fairly. ASCAP puts music creators first, advocating for their rights and the value of music on Capitol Hill, driving innovation that moves the industry forward, building community and providing the resources and support that creators need to succeed in their careers.

Learn more and stay in touch at , on and @ASCAP and on .
Job Description: ASCAP is seeking an Executive Assistant to support both the EVP, Chief Strategy & Digital Officer and the SVP, Chief Technology Officer, with the flexibility to support other executives in the future. This position is a shared resource between the Strategy/Development & Digital and Global Technology Solutions Departments, based in our New York office. This role is responsible for providing day-to-day administrative support to both executives as well as assisting in coordinating various functions for their respective departments.

Areas of Responsibility & Accountability:

• Provide administrative support to the EVP, Chief Strategy & Digital Officer and SVP, Chief Technology Officer
• Interact and correspond with personnel at all levels within both ASCAP and external organizations, including senior management
• Prepare, organize, distribute, and revise written documents, packets, and correspondence as needed
• Provide calendar support and prioritize meetings, both internally and externally
• Attend key meetings, document action items, track deadlines, and follow up with attendees
• Coordinate travel arrangements, car rentals, and create itineraries and travel packets; occasional after-hours support needed when executives are traveling internationally
• Create expense reimbursement forms and track various business expenses
• Coordinate onsite and offsite meetings at both the team and department level
• Liaise with outside vendors to route and process invoices as necessary
• Create and maintain accurate files
• Operate at the highest level of confidentiality and ensure the integrity of sensitive information is maintained
• Provide administrative support for strategic initiatives, events, special projects, and specific department processes
• Help administer departmental collaboration tools, e.g. Slack
• Work collectively with administrative support staff to ensure coverage of cross-functional support infrastructure; answering phones, maintaining calendars, and booking travel

Qualifications & Requirements:

• Bachelor’s degree
• A minimum of 3 years of professional experience; media/music/technology industry experience preferred
• At least 2 years of experience coordinating travel arrangements, both domestic and international
• Experience managing multiple calendars
• Exceptional written and verbal communication skills
• A creative problem-solver with strong/proactive organizational skills and impeccable attention to detail
• Ability to prioritize work responsibilities
• Ability to exercise good judgment and maintain the highest level of confidentiality
• Ability to multitask and handle shifting priorities and deadlines with grace and a positive attitude
• Ability to work well in a team environment
• Reliable and punctual
• Open to dynamic and flexible work hours
• High level of proficiency with MS Office (Excel, PowerPoint,…