Government Case Administrator US Bankruptcy Court EDNY Brooklyn and Islip

The United States Bankruptcy Court for the Eastern District of New York is accepting applications for the position of Case Administrator. The Case Administrator manages the progression of cases and related proceedings from opening to final disposition. The incumbent is fully proficient in administration and maintenance of the official case records. The incumbent performs docketing, monitors the completion of the required procedural steps, and performs the necessary noticing and administrative and clerical tasks.

The Case Administrator prepares case documents for appeal, reviews filed documents to determine conformity, takes appropriate action, and ensures that all orders and automated entries are appropriately and accurately docketed.

• Manage cases from opening to closing.
• Review, identify, and research the accuracy, timeliness, and quality of data entered into the case record.
• Make corrections to the case record to comply with local and national procedures.
• Ensure that all case files and related information are in progression.
• Process notices of appeal and appeal-related documents.
• Perform quality control on attorney-docketed entries.
• Prepare and analyze required reports.
• Check data from reports in order to meet quality assurance standards.
• Answer and route incoming calls, prepare case files for tracking and assist the public in the use of computerized databases.
• Receive and review incoming documents to determine conformity with appropriate fees received over the counter and through the mail.
• Secure funds in cash register, balance cash drawer at the end of the day, and process credit card payments for filed documents.
• Educate filers on proper national and local filing requirements and assist with the preparation of educational material for Pro Se filers.
• Provide basic information to the public, bar, and the court.
• Check for prior or prohibited filings.
• Verify attorney's authority to practice.
• Monitor for release of exhibits and sealed documents.
• Verify and issue summons.
• Respond to inquiries on case status.
• Provide information and electronic case filing (ECF) instruction to external customers.
• Inform customers of required fees.
• Receive payments and issue receipts.
• Create and process new case files.
• May assign case numbers to judges.
• Open cases in case management system.
• Docket initial opening events.
• Sort, classify, and file case records.
• Audit cases for closing and check the docket to ensure that all necessary documents are entered and deadlines are met before generating the closing order.
• Scan and convert documents filed over the counter into image files.
• Enter documents and proceedings on the case docket.
• Maintain documents in the appropriate location.
• Answer phone inquiries regarding case status, archive information, and court procedures.
• Provide forms via mail or e-mail as required.
• Assist the public with electronic and paper files.
• Conduct case research as required.
• Provide archive information for closed cases.
• Provide file copies as requested.
• Test new procedures and processes and provide feedback.
• Provide noticing as required by law.
• Maintain mailing records.
• Record court proceedings, organize exhibits, including setting up and troubleshooting electronic evidence presentation systems, and assist with the orderly flow of court proceedings, as required.
• Assist with order processing.
• Provide backup coverage for team members, including Courtroom Deputies, mail processing, and other departments as required.
• Perform other duties as assigned.

• Minimum High School graduate or equivalent.
• Preferred:
  Completion of a Bachelor's degree from an accredited college or university.

• The candidate should have knowledge of federal and local rules, legal terminology and legal documents.

• One year of specialized experience is required. Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation.

• Ability to communicate effectively (orally and in writing) to individuals and groups to provide information and advise filers of errors. Ability to communicate with individuals within and outside the court unit, and answer procedural questions without providing legal advice.

• Skill in typing and use of word processing software. Skill and accuracy in use of automated systems to review dockets and documents. Skill in operating copying, scanning, and mailing equipment. Knowledge of court computer programs. Ability to use automated cash registers. Skill in using automated case management systems.

• The United States Bankruptcy Court is part of the Judicial Branch of the U.S. Government.…