Executive Assistant

Executive Assistant

Job Title:

Executive Assistant

Location:

Port Washington, New York 11050

Reporting to:
President

Company:
WAC Group – the organization behind WAC Lighting, WAC Home, Modern Forms Luminaires + Smart Fans, Schonbek, dweLED, WAC Landscape, AiSPiRE, VENTRIX, Colorscaping, and WAC Limited brands. The group focuses on sustainability, breakthrough technologies, electronics R&D, and advanced engineering while fostering eco‑friendly manufacturing and community involvement.

Base Pay Range: $/yr – $/yr

Work Hours:

Monday through Friday, 8:00 am – 5:00 pm

• Serve as primary point of contact for members of the Executive Team; managing communications with internal and external stakeholders, including customers, vendors, and strategic business partners.
• Handle confidential data, documents and information, ensuring security and discretion at all times.
• Manage complex schedules and calendars, coordinating business activities across multiple time zones and proactively resolving potential conflicts.
• Serve as the principal contact for design and utility patents, collaborating with Product Managers and Patent Attorneys to organize and maintain the company’s patent portfolio.
• Organize meetings—including agenda preparation, minutes, and follow‑up on action items—to drive results.
• Prepare and revise correspondence, presentations, reports, and other business documents as needed.
• Execute multifaceted special projects with minimal supervision, demonstrating agility and responsiveness in fast‑paced situations.
• Actively participate in making recommendations for continuous improvement, focusing on the adoption and use of new technology, tools and best practices to align with strategic business goals.
• Arrange travel itineraries, including flights, accommodations, transportation, and manage expenses.
• Support strategic initiatives and ad‑hoc projects based on business needs.

• 7‑10+ years of professional experience as an Executive Assistant within a sophisticated organization;
  Legal Assistant or Paralegal background is a strong plus.
• Proven reputation for handling sensitive and confidential information with professionalism and discretion.
• Experience supporting multiple C‑Suite level executives in a fast‑based corporate setting.
• Proven success collaborating with cross‑functional team members.
• Exemplary planning, prioritizing, and time‑management skills.
• Ability to develop strong business relationships with a variety of personalities and leadership styles.
• Entrepreneurial mindset focused on consistently adding value to the role and the organization.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

The expected salary is $ – $, with actual compensation determined based on experience and other factors allowed by law.