Executive Assistant to President

Overview

The Brennan Center for Justice at NYU School of Law is a nonpartisan law and policy institute that seeks to improve our systems of democracy and justice for all. We work to hold our political institutions and laws accountable to the twin American ideals of democracy and equal justice for all. Among our core priorities, we fight to protect voting rights, address money in politics, strengthen checks and balances, and reform the criminal justice system.

As a leading national voice on voting rights, constitutional law, redistricting, campaign finance, criminal justice reform, and the fight for racial justice, we are at the center of a national effort for the future of American democracy. The Brennan Center is a dynamic, growing, diverse organization with offices in New York City and Washington, D.C.

Position Overview: We seek a well-organized individual to provide executive administrative support to the President and CEO of the Brennan Center, Michael Waldman. The Executive Assistant provides executive-level support to the President in the New York office and will work closely with him on all aspects of his role managing the Brennan Center and representing it to the public. Responsibilities include managing email correspondence;

scheduling; coordinating travel and expense management; helping prepare for media appearances; managing meeting logistics; producing, proofreading, and formatting documents; and assisting with public events. The Executive Assistant will participate in the management of the organization and will interact with staff colleagues, Board of Directors members, donors, and journalists, among others. The job is fast-paced and at the center of a hard-hitting, ambitious organization.

The ideal candidate is an organized individual with experience working with managers in government, law, politics, nonprofits, journalism, or the private sector.

Note: This is an in-person position based at our headquarters in New York City. The Brennan Center staff is in the office at least four days per week.

• Support and work closely with the President on all aspects of his role, including relations with staff, board, donors, allies, public officials and the media
• Screen emails and phone calls, ensuring timely responses and work with Development and Communications teams
• Manage the President’s calendar, schedule internal and external meetings
• Make travel arrangements for frequent trips
• Assist with fundraising, including donor relations and events, and participate in fundraising team meetings
• Coordinate organizational projects and meetings, including executive team and Board of Directors meetings
• Organize mailings, maintain contact lists, and other inter-department initiatives
• Prepare for meetings (including compiling and printing relevant documents) and help prepare the President for frequent television, radio and media appearances
• Prepare and proofread correspondence on behalf of the President
• Manage the President's expense reports and lobbying disclosures
• Facilitate invoices, contracts, and other documents requiring President's approval
• Collaborate with the Managing Director, Executive Team, and Senior Leaders across the organization
• Keep informed about major projects and current priorities as they relate to the organization’s goals and strategy

• Minimum 5-7 years of experience providing executive level administrative support to leadership in government, nonprofit management, law, philanthropy, or business
• Experience in managing fast-changing schedules
• Very well-organized and detail-oriented with a commitment to excellence
• Ability to multi-task, be flexible, stay organized under pressure, and adjust to changing demands
• Professional and self-confident interpersonal skills with frequent interaction with diverse individuals
• Ability to professionally handle confidential information
• Strong written and oral communication skills
• Research-savvy; internet and resource proficient
• Proficiency in MS Office applications;
  Salesforce knowledge is a plus
• A willingness to work overtime hours to meet deadlines or complete urgent projects

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