HR Administrator

EMPLOYMENT REQUIREMENTS:

Bilingual English and Japanese (Read and Write)
Must

Position can be done in either our Manhattan office or Staten Island.

Part time.

Required Skills:

• Strong verbal and written communication skills- fluent in English & Japanese

• Proficiency with:
Excel, PowerPoint, Word

• Demonstrated ability to work collaboratively on a team

• Self-motivated with a willingness to take ownership of issues and their resolution

• Detail oriented with good organization skills

• Excellent administration and organizational skills

Job Summary:

Office Management:

• Ensure the office environment is appropriate to support the business function

• Professional environment is maintained

• Support services are functional and stocked appropriately

• Management of office costs (control and negotiation)

• Meeting catering

• Plan, organize and manage events including but not limited to; internal and external social events throughout the year and the annual Holiday party

General Affairs/Administrative Support:

• Manage internal Salesforce/Ringi approval process, for purchases and other requests

• Ensure incoming telephone calls are managed professionally and courteously and are passed on to their intended recipient in a timely manner, whilst ensuring all sales/unsolicited calls are screened and managed

• Maintain supplies

• Coordinate employee training and development programs with the supervisor

• Generate EEO-1 report annually

• Administering and review internal documents for approval

• Support subsidiary entity as the regional headquarter

• Arrangement for the business cards

• Office environment administration including meeting OSHA, procuring and maintaining office supplies (stationery, pantry supplies)

Human Resources:

• General HR Admin; administer all current employee documentation.

• Support Recruiting with scheduling interviews and other recruiting activities as required

• Support employee enrollment , change and cancellation to the company sponsored health and insurance benefit plan and plan annual renewal.

• Participate new hire orientation as needed

• Process optimization and improvement

• Development, implementation and administration of new tools to support the HR and Operations function and wider organization

• Following local laws and business requirement changes pertaining to covid-19

• Coordination of Visa procurement and renewal of Local and expat employees

Executive Secretary to CEO and Head of HR tasks: 30%

• Schedule management

• Incoming phone call screening

• Book travel and coordinate logistics

• Arrangement of business lunch/dinner meeting

• Organizing meeting documents

• Visitor support

• Management of listing of year end greeting card recipients

• Recording list of visitor information (name, company, title, date and time)

• Other tasks requested by the member of the department

• Submit expenses and purchasing orders

• Join meetings and calls as needed to take notes and track action items

• Other tactical and strategic tasks assigned by the CEO or head of HR

Schedule:

Monday-Friday 9-4 including a one hour paid lunch break