Executive Administrator

Executive Sales Administrator
Posted 57 Days Ago
Palm Beach Gardens, Florida

If you are looking for individual growth potential with an exceptional company culture, this may be for you. We are looking for our new team member to help support our sales department in the administrative area.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Update and assist in managing various websites including but not limited to:
  Company websites & MLS.
• Order photography/videos for listings and maintain on websites.
• Create community handouts (HOA, pricing sheets, sales policies and procedures, grand opening, etc.).
• Prepare marketing and training materials for staff including, manuals, training agendas, etc.
• Keep sales forms accessible and updated for sales centers.
• Field Better Business Bureau inquiries, and direct messages to teams.
• Compile information and processing applications for memberships.
• Arrange and schedule secret shopping of sales staff as needed.
• Code invoices and expenses for sales department.
• Assist Senior Vice President of Sales with travel, hotel, training and seminar arrangements, special reports, filing, scanning, and miscellaneous projects.
• Schedule training meetings for sales teams & track attendance.
• Prepare weekly reports for meetings.
• Maintain users in customer software.
• Price changes in CRM/Web/MLS.
• Loading community plat maps.
• Assist with hiring, tracking onboarding, adding to systems, setting up credentials on various sites, etc.

REQUIRED JOB KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong interpersonal and communication skills.
• Strong organizational skills and attention to detail.
• Team-player, with the ability to be effective independently.
• Ability to react with appropriate levels of urgency to situations that require rapid response and turnaround.
• A forward-thinking individual who actively seeks opportunities and proposes solutions.
• Strong understanding of sales, marketing and customer service.
• Excellent analytical, creative thinking, leadership, problem-solving, interpersonal, organizational, project management and time management skills.
• Manage multiple priorities in a timely and professional manner with strong attention to detail with limited supervision.
• Read and interpret sales reports.
• Ability to learn and use customer relationship management software including customer service software and company-based software.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Power Point, Teams).
• Effectively and professionally communicate (in oral and written form).
• Demonstrate commitment to integrity, company values, customer-focus, and established policies and procedures.
• Display professional appearance and manner.