Senior Executive Assistant

Senior Executive Assistant – Office Services Manager

Location:

Amherst, NY. The salary range for this position is between $70,000-$110,000 annually, depending on experience, qualifications and location. Final compensation will be determined during the interview process. This role is onsite:
Monday - Friday.

We are seeking a highly organized, professional, and proactive Office Services Manager & Executive Assistant to the President to provide top-level administrative support and oversee daily operations in a dynamic and collaborative team environment. This role requires excellent interpersonal attributes, judgment, communication skills, and the ability to manage multiple priorities with discretion and efficiency.

• Serve as primary point of contact to the President of Ivoclar North America
• Manage complex calendars, schedule meetings and various arrangements
• Assist in preparing correspondence, presentations, and reports on behalf of the President
• Support board and leadership meetings, including agenda preparation, note‑taking and follow‑ups
• Maintain confidentiality of all sensitive company and personnel information
• Assist in special projects, research and executive initiatives as needed
• Ability to anticipate problems and solutions

• Manage and oversee the Office Services Team to ensure a high level of support to the Executive Staff
• Establish and maintain good working relationships with a diverse group of leaders and departments
• Maintain rapport as liaison with Executive Assistants to the Supervisory Board
• Work with Corporate Travel Coordinator to negotiate transportation, airline and hotel discounts
• Develop and maintain office procedures
• Coordinate staff schedules, resources, performance management and compensation

• Eight or more years of executive support and supervisory experience
• Excellent interpersonal and communication skills
• High level of reasoning skills and anticipatory problem solving
• Extensive knowledge of Microsoft Office Suite
• Highest degree of confidentiality and discretion

Ivoclar is committed to Equal Employment Opportunity and affirms in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, sexual orientation, gender identity or any other protected characteristic. Ivoclar will not discriminate against persons because of their disability and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities.

We will also make reasonable accommodations during the interview and selection process.

Candidates must be legally authorized to work in the United States on a permanent basis. This position is not eligible for employer-based visa sponsorship now or in the future.