Executive Assistant to President

The Brennan Center for Justice at NYU School of Law is a nonpartisan law and policy institute that seeks to improve our systems of democracy and justice for all. The Brennan Center fights to protect voting rights, address money in politics, strengthen checks and balances, and reform the criminal justice system. We are a dynamic, growing, diverse organization with a staff of 190, an annual budget of $66 million, and offices in New York City and Washington, D.C.

We seek a well-organized individual to provide executive administrative support to the President and CEO of the Brennan Center, Michael Waldman. The Executive Assistant provides executive-level support to the President in the New York office and will work closely with him on all aspects of his role managing the Brennan Center and representing it to the public. Responsibilities include managing email correspondence;

scheduling; coordinating travel and expense management; helping prepare for media appearances; managing meeting logistics; producing, proofreading, and formatting documents; and assisting with public events. The Executive Assistant will participate in the management of the organization and will interact with staff colleagues, Board of Directors members, donors, and journalists, among others. The job is fast-paced and at the center of a hard-hitting, ambitious organization.

The ideal candidate is an organized individual with experience working with managers in government, law, politics, nonprofits, journalism, or the private sector.

Note: This is an in-person position based at our headquarters in New York City. The Brennan Center staff is in the office at least four days per week.

• Support and work closely with the President on all aspects of his role, including relations with staff, board, donors, allies, public officials and the media
• Screen emails and phone calls, ensuring timely responses and collaborate with Development and Communications teams
• Manage the President’s calendar, schedule internal and external meetings
• Make travel arrangements for frequent trips
• Assist with fundraising, including donor relations and events, and participate in fundraising team meetings
• Coordinate organizational projects and meetings, including executive team and Board of Directors meetings
• Organize mailings, maintain contact lists, and support other inter-department initiatives
• Ensure President is prepared for meetings (including compiling and printing relevant documents) and help prepare him for media appearances
• Prepare and proofread correspondence on behalf of the President
• Manage President's expense reports and lobbying disclosures
• Facilitate invoices, contracts, and other documents requiring President's approval
• Collaborate with the Managing Director, Executive Team, and Senior Leaders across the organization
• Stay informed about major projects and current priorities as they relate to the organization’s goals and strategy

• Minimum 5-7 years of experience providing executive-level administrative support to leadership in government, nonprofit management, law, philanthropy, or business
• A bachelor’s degree
• Experience in managing fast-changing schedules
• Very well-organized and detail-oriented with a commitment to excellence
• Ability to multi-task, be flexible, stay organized under pressure, and adjust to changing demands and circumstances
• Strong project management experience
• Professional and self-confident interpersonal skills – the job requires frequent interaction with diverse individuals, including board members, staff leaders, and funders
• Ability to handle confidential information professionally
• Strong written and oral communication skills
• Research-savvy; internet and resource proficient
• Proficiency in MS Office;
  Salesforce knowledge is a plus
• Willingness to work overtime hours to meet deadlines

the Brennan Center website and upload the following documents: (1) cover letter, (2) resume, and (3) contact information for three supervisor references. Applications without all listed materials will not be considered. If you have difficulty with the online system, you may email your materials after…