Real Estate Administrative Assistant

Middletown Real Estate Team
• Middletown , DE , US

Posted 10 days ago

Description

We are looking for a forward-thinking, highly motivated, talented individual to work alongside our CEO! This person is deeply committed to top-notch customer service, exemplifying the 3 C’s:
Care, Commitment, and Communication.

The right candidate will be assertive, organized, detailed, ambitious, confident, goal-driven, and results-oriented. A love for problem-solving and "thinking outside of the box" is a must! If this job sounds like a match for you, we must speak with you today! The right person will do anything to help move the team forward and will proactively take things off the CEO's plate.

• Base Salary $60,000 - $75,000
• Bonus opportunities
• Paid time off (PTO)
• Long-term growth potential within the organization

• Manage electronic signature and filing programs.
• Coordinate client communication and listings.
• Negotiate contracts and address agent inquiries.
• Ensure completeness of documentation for all files.
• Initiate workflows and manage prospecting lists.
• Assist in client communication automation and mailers.
• Coordinate calendar bookings for clients and team meetings.
• Assist with showing preparation and agent research.
• Provide after-hours support as needed.
• Coordinate all listing and pending submissions for processing by company administrators.
• Schedule photography sessions and courier services for signage and lock boxes.
• Address team inquiries regarding various platforms, contracts, and MLS procedures.
• Provide proactive problem-solving and troubleshooting support.
• Maintain awareness of deadlines and communicate reminders to the team.
• Organize and schedule team events.
• Facilitate workflows and action plans within the CRM system.
• Manage lead assignments and updates as necessary.
• Maintain and update resources in the team's Google Drive.
• Assist in onboarding and offboarding procedures for team members.
• Support tracking of pending and closing numbers for the team.

• Real estate experience required, but open to applicants with mortgage, title, or related industry knowledge as well!
• Management experience is a plus!
• Exceptional organizational skills with meticulous attention to detail and follow-through.
• Outstanding verbal and written communication skills, with a professional and personable tone.
• Ability to manage competing priorities, adapt quickly, and maintain composure under pressure.
• Proactive problem-solver with sound judgment and the ability to anticipate needs.
• Service-minded, resourceful, and committed to upholding a high standard of excellence.
• Confident working with driven, high-performing individuals and maintaining accountability.
• Tech-savvy and highly proficient in Google Workspace (Docs, Sheets, Calendar, Drive) and CRM tools.

$60,000 - $75,000 base salary range

About Middletown Real Estate Team

We are a top-ranking real estate team in the Middletown area, known for our commitment to excellence and exceeding expectations. If this sounds like you, reach out and apply today!