Accounts Payable​/Accounts Receivable Specialist

Accounts Payable/Accounts Receivable Specialist

The Account Analyst provides a professional level of accounting and analysis of assigned accounts payable and general ledger functions. This position performs various accounting tasks related to reviewing, processing and maintaining accounts payable records as well as submitting requisitions for all business units and maintaining the status of requisitions and purchase orders in the finance accounting software system. This position is also responsible for preparing journal entries, assistance with general ledger account reconciliations, assisting with audit preparation, and performing other accounting duties as assigned.

This position will assist with acquiring W9s and EFT forms from vendors/providers, setting up and maintaining vendors in the finance accounting software system as well as the claims processing platform. This position will also be responsible for large purchases using a Vaya company credit card and a backup for other card holders when needed. This position will be responsible for gathering yearly attestation forms associated with the Vaya company credit/debit cards.

This position will be responsible for escheat letters and tracking. This position will assist when needed with reconciling and keying invoices into the finance accounting software system.

• Accounts Payable:
• Prepare and submit purchase requisitions for all VERITONE departments
• Communicate with vendors on issues related to payment
• Assist with gathering the required W9/EFT forms for new and existing vendors in both the finance accounting software system as well as the claims processing platform
• Vendor/provider setup and maintenance in both the finance accounting software system as well as the claims processing platform
• This position will assist in maintaining the purchasing agent email for all purchase requisition requests from the departments and any vendor/provider setup
• Maintain open purchase orders in the finance accounting software system
• Assist in reconciling and keying invoices when needed
• Assist with Voided check/EFT required forms and entry in the finance accounting software system
• Tracking of outstanding checks and submission of escheat letters
• Review and keep updated Disbursement processes on Vern for finance
• Make large purchases using a VERITONE company credit for emergencies and when vendors do not accept check/EFT and be a backup for other card holders as needed.
• Maintain yearly attestation forms from all card holders

• General Ledger Accounting:
• Prepare journal entries
• Participate in annual audit and responding to questions and providing requested information
• Assist with reconciling general ledger accounts for assigned balance sheet

• Working knowledge of accounting principles and general office procedures
• Experience with computer operation and Microsoft Office products
• Ability to organize a large volume of documents and workload to meet payment deadlines
• Ability to exercise judgment and discretion in establishing, applying, and interpreting policies and procedures
• Ability to establish and maintain effective working relationships with agency personnel, officials, and the general public