AP Manager

Overview

Nova Construction Services is an established and leading Exterior Building Renovation contractor in New York City. Nova prides itself on working on unique projects across NYC while providing excellent project management. The company runs on the EOS System and empowers employees to dream big and achieve their goals.

Nova is seeking an experienced Accounts Payable Manager to oversee all Accounts Payable operations for Nova Construction Services and support the Arch Scaffold Division. The ideal candidate will have strong organizational skills, a sense of urgency, and construction accounting experience. This role requires attention to detail, leadership ability, and a proactive approach to managing vendor relationships and cash flow.

• Oversee all vendor payments, purchase orders (POs), change orders (COs), invoices, and monthly vendor statement reconciliations.
• Manage weekly and monthly AP aging reports and assist with budget tracking to ensure accuracy.
• Process wire transfers, upload and manage Positive Pay, and maintain W-9 vendor compliance.
• Ensure tax-exempt documentation is properly distributed and maintained.
• Perform monthly bank reconciliations (including payroll and MMKT accounts) and oversee credit card reconciliations.
• Monitor outgoing cash flow and advise management on payment timing.
• Support insurance audits and ensure all related payments and documentation are properly tracked.
• Supervise and train Junior Staff Accountant and Staff Accountant, ensuring procedures are followed.
• Support the Arch Scaffold Division with vendor bill processing, weekly payroll preparation, reconciliations, and financial documentation for tax and audit purposes.

• 3–5+ years of Accounts Payable and bookkeeping experience (construction industry preferred).
• Experience with Foundation Construction Software, Quick Books Enterprise, or similar systems.
• Strong Microsoft Excel skills (intermediate to advanced).
• Excellent attention to detail, time management, and communication skills.
• Prior supervisory experience preferred